State Service Administrator
4 weeks ago
State Service Administrator - Dublin South
Our client a global automotive company are currently hiring a State Service Administrator for their office in South Dublin
Job Purpose
This role will provide administrative support within a team structure. It is a customer/supplier interfacing role which will necessitate daily contact via telephone and email. You will provide full administrative support and work in line with our detailed processes and procedures to ensure we provide excellent service levels to our internal and external clients. You will provide support to the team with all day to day and project requirements including data updates and analysis, logistical and planning requirements.
Key Responsibilities
To ensure the highest level of customer service in relation to:
Day to day administration contact within the State Services Team
Proactively working on scheduled events and daily/weekly/monthly tasks
To provide accurate and consistent responses in line with agreed time lines
Dealing with day-to-day enquiries via phone and email
Managing email queries through the dedicated team in-box's
Provide administrative support to the team including but not limited to fuel cards, toll tags,
arranging vehicle collections & hire cars, fines processing, road tax, new vehicle ordering &
deliveries and GPS management
CVRT Administration – liaising with Technical Managers and Suppliers ensuring all vehicles are legal and road worthy and managing weekly & monthly reports
To be responsible for the Administration – daily management of system changes required –
location movements, cost centre changes, mileage updates, management of pool and surplus fleets etc.
Updating systems and data entry
Attending regular team meetings – managing meeting minutes and actions required
Respond to all information requests in a timely and professional manner
Liaising with other departments to resolve various issues
Ensure that all procedures and processes are adhered to
Undertake any reasonable role related duties which may be required from time to time.
Knowledge, Skills & Experience
Must have at least 1 year's experience in an administrative role
Excellent communication skills, both written and verbal along with a polite, friendly and
diplomatic manner
Should have strong customer service skills
Must have strong attention to detail and display a high level of accuracy
Computer literate with an excellent knowledge of Microsoft Excel, Word, PowerPoint & Outlook
Good team player – must enjoy being part of, and actively participating in a team environment
Good interpersonal skills and have an ability to build rapport with clients and drivers
The ability to see issues through to completion and work to deadlines
Ability to think and take initiative, identify inefficiencies, and have the confidence to make
decisions when required.
Good time management skills, managing fluctuating workloads & organisation and prioritisation of daily tasks
Must be seen to be calm and assured under pressure
Must be seen as positive and enthusiastic demonstrating a "can do" attitude
Previous experience in the car industry would be an advantage
Please email your CV to if you are interested in this role
-
Service Centre Administrator
3 weeks ago
South Dublin, Ireland Apleona Hsg S.P.A. Full timeThe details for the selected vacancy are shown below. Advert Text Overall Purpose of the Job To provide administrative and systems support to ensure the daily operation of the Service SupportCentre (SSC) and to facilitate the coordination of services within the SSC. The role includes the timelyand accurate processing of all paper work in regards to the...
-
Corporate Administrator
1 week ago
Dublin, Ireland Corporation Service Company Full timeCorporate Administrator / Cosec Dublin On site, Full time As a Corporate Administrator, you will directly report to the Business Unit Manager Capital Markets. Your main daily tasks will be the following: Direct cooperation and communication with clients and potential clients Assuming responsibility for the ongoing support of client companies...
-
Investor Services Associate 1
4 days ago
Dublin, Dublin City, Ireland State Street Full timePurpose Of Role: Employee will be involved in processing of investor transactions and communication with investors.What You Will Be Responsible For Process subscriptions: review documentation, ensure anti-money laundering documentation has been received, confirm receipt of cash in fund's bank account, enter subscription on ISS Process redemptions: review...
-
Fund Accounting
4 weeks ago
Dublin, Ireland State Street Full timeWho we are looking for: YOU! A dynamic and enthusiastic individual who is looking to work in an exciting and evolving sector. In State Street Alternatives Fund Accounting you can enhance you career through experience gained in multiple facets including: Hedge Funds Private Markets Funds Crypto Funds Hybrid Funds Join us if making your mark in the...
-
Fund Accounting
4 weeks ago
Dublin, Ireland State Street Full timeWho we are looking for:YOU! A dynamic and enthusiastic individual who is looking to work in an exciting and evolving sector. In State Street Alternatives Fund Accounting you can enhance you career through experience gained in multiple facets including:Hedge FundsPrivate Markets FundsCrypto FundsHybrid FundsJoin us if making your mark in the Alternatives...
-
Investor Services Associate 1
5 days ago
Dublin, Dublin City, Ireland State Street Full timePurpose Of Role: Employee will be involved in processing of investor transactions and communication with investors.What You Will Be Responsible ForProcess subscriptions: review documentation, ensure anti-money laundering documentation has been received, confirm receipt of cash in fund's bank account, enter subscription on ISSProcess redemptions: review...
-
Investor Services Associate 1
5 days ago
Dublin, Ireland State Street Full timePurpose Of Role: Employee will be involved in processing of investor transactions and communication with investors.What You Will Be Responsible ForProcess subscriptions: review documentation, ensure anti-money laundering documentation has been received, confirm receipt of cash in fund's bank account, enter subscription on ISSProcess redemptions: review...
-
Fund Accounting
4 weeks ago
Dublin, Ireland State Street Full time.Who we are looking for:YOU! A dynamic and enthusiastic individual who is looking to work in an exciting and evolving sector. In State Street Alternatives Fund Accounting you can enhance you career through experience gained in multiple facets including:Hedge FundsPrivate Markets FundsCrypto FundsHybrid FundsJoin us if making your mark in the Alternatives...
-
Investor Services Associate 1
6 days ago
Dublin, Ireland State Street Full timePurpose Of Role: Employee will be involved in processing of investor transactions and communication with investors.What You Will Be Responsible ForProcess subscriptions: review documentation, ensure anti-money laundering documentation has been received, confirm receipt of cash in fund's bank account, enter subscription on ISSProcess redemptions: review...
-
Investment Compliance Services
3 weeks ago
Dublin, Dublin City, Ireland State Street Full timePosition Description:You will manage a number of complex clients with varied fund types (e.g. UCITS, AIFs, Pension funds) and assist them with onboarding new funds and maintaining the compliance monitoring of their existing funds, reviewing Regulations, prospectuses and investment management guidelines.RESPONSIBILITIES:Review and audit investment compliance...
-
Service Administrator
3 weeks ago
Dublin, Dublin City, Ireland Cpl Full timeThey are seeking an experienced Service Administrator to work in tjeir Service Department abased in Ballycoolin, Dublin 11Reporting to the DAF Service Manager this role will be a busy role as an administrator in their HGV Service Department. Candidate Requirements· At least 2 years' experience in a similar role in the motor industry in a dealership,...
-
Service Administrator
4 weeks ago
Dublin, Ireland Cpl Full timeThey are seeking an experienced Service Administrator to work in tjeir Service Department abased in Ballycoolin, Dublin 11Reporting to the DAF Service Manager this role will be a busy role as an administrator in their HGV Service Department. Candidate Requirements·      At least 2 yearsâ experience in a similar role in the motor...
-
Dublin, Ireland State Street Full timeCompany Profile:Charles River provides an end-to-end solution to automate front and middle office investment management functions across asset classes on a single platform. Delivered as a hosted service, the solution improves data quality and investment professional productivity, controls risk and lowers technology costs. Charles River serves more than 350...
-
Member Services Administrator
2 weeks ago
Dublin, Ireland Sedgwick Ireland Resource Solutions Full timeIn partnership with our client Sedgwick are seeking an experienced administrator. This is an excellent opportunity f or an experienced administrator with strong communication skills. This is a permanent role based in Dublin 1. The Role: Reporting directly into the Head of Member Services, the successful candidate will have previous administration and...
-
Dublin, Dublin City, Ireland State Street Full timeJob Title: Independent Non-Executive Director Employing Entity: State Street Custodial Services (Ireland) LtdDivision: Institutional ServicesLocation: Dublin, IrelandRegulated Role: PCF-2AState Street Custodial Services (Ireland) Ltd ("the Company") is regulated by the Central Bank of Ireland as an Investment Business Firm.This role requires you to bring...
-
Dublin, Dublin City, Ireland State Street Full timeSummary: This is a staff position responsible for first line, production support and problem/resolution for Charles River Network clients. Responsibilities:Support team efforts to sustain a "five nines" level of availability for Charles River Network ClientsCoordinate with clients, internal Charles River colleagues, and network vendor(s) to facilitate the...
-
Dublin, Ireland State Street Full timeSummary: This is a staff position responsible for first line, production support and problem/resolution for Charles River Network clients. Responsibilities:Support team efforts to sustain a âfive ninesâ level of availability for Charles River Network ClientsCoordinate with clients, internal Charles River colleagues, and network vendor(s) to...
-
Dublin, Ireland State Street Full timeSummary: This is a staff position responsible for first line, production support and problem/resolution for Charles River Network clients. Responsibilities:Support team efforts to sustain a âfive ninesâ level of availability for Charles River Network ClientsCoordinate with clients, internal Charles River colleagues, and network vendor(s) to...
-
Customer Services Administrator
4 weeks ago
Dublin, Dublin City, Ireland Zurich Insurance Company Ltd. Full timeCustomer Services Administrator – 10 month contract Zurich Life Assurance plc is looking for an Customer Services Administrator to focus on understanding and responding to what matters to customers. We are looking for a highly motivated individual with excellent communication skills. Successful candidates will gain a thorough knowledge of the workings of...
-
Service Centre Administrator
4 weeks ago
Dublin, Ireland Apleona HSG Facility Management Full timeAdvert Text Overall Purpose of the Job To provide administrative and systems support to ensure the daily operation of the Service Support Centre (SSC) and to facilitate the coordination of services within the SSC. The role includes the timely and accurate processing of all paper work in regards to the SSC as well as the updating of CAFM (Computer Aided...
