Business Enablement Support Officer, Company Secretarial Team- Dublin

Business Enablement Support Officer, Company Secretarial Team- Dublin
Location/Office Policy:
10 Molesworth Street, Dublin 2 with Hybrid Working- Office Centric- 4 days per week in the office
Do you have initiative, attention to detail and excellent communication skills
Can you thrive in a fast-paced environment, dealing with multiple administrative queries and requests in a professional manner
Can you lead the Company Sealing Process and manage a busy cost centre
Can you assist and contribute to risk and control activities within the Company Secretarial team
What is the Role:
This is an ideal position for a motivated individual who is passionate about delivering value to our key stakeholders and working in a collaborative environment, managing a number of critically important tasks for the Company Secretarial function.
The Company Secretarial team provides professional corporate governance and secretariat services to the Chair, Board of Directors, and Subsidiary Entities, and promotes best practice in corporate governance in line with AIB's policies and guidelines, regulatory, statutory and listing requirements, company law and market practices.
This role requires initiative, attention to detail and excellent communication skills.
You will also need to effectively manage relationships with both internal and external stakeholders, to work with senior executives, and be able to learn and adapt quickly.
Key accountabilities
Manage the Company Sealing process.
Manage Cost Centre management activities including payment of invoices, reconciliation, accruals, budgets and forecasting activities using the Coupa and SAP systems.
Manage end to end processing and reconciliation of Non-Executive Directors Fee and Expenses
Manage Supplier Relationship Management (SRM) activities related to the external third parties providing services to the Company Secretarial team.
Lead out on matters related to Records Management and Data processing.
Assist and contribute to risk and control, and assurance activities, including in the area of Group Internal Audit enquiries within the Company Secretarial team.
Contribute to and provide cover for certain administrative activities including supporting the Board meeting administrative process when required.
Support the administration and wider access control processes related to the office's key corporate governance technology platforms - Diligent and Intralinks.
Provide support for projects, ad-hoc requests and business as usual activity within the Business Enablement stream including the provision of IT support to Non-Executive Directors.
What you will Bring;
3+ years working in a financial services environment (preferably banking) in a secretarial or administrative capacity, including costs management
Strong written, interpersonal and communication skills, along with advanced MS Office skills, particularly Excel.
Systematic and organised approach to workload, including effective prioritisation, time management and the ability to cope with rapidly developing situations.
Ability to work on own initiative.
Strong execution of administrative activities, with high attention to detail and accuracy.
Confidence to offer suggestions and process improvements to existing processes and champion them through to implementation.
Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.
Strong people engagement & communication skills and proven ability to manage internal and external stakeholder relationships- - ability to interface with all levels of the organisation.
Demonstrates an ability to effectively engage, challenge and clarify needs and solutions.
Knowledge of Coupa, SAP and Shield platforms would be advantageous.
Why Work for AIB:
We are committed to offering our colleagues choice and flexibility in how we work and live and our hybrid working model enables our people to balance their time between working from home and their designated office, subject to their role, the needs of our customers and business requirements.
Some of our benefits include;
Variable Pay
Employee Assistance Programme
Family leave options
Please click
here
for further information about AIB's PACT – Our Commitment to You.
Key Capabilities
Behavioural Capabilities
Customer First:
Building strong customer relationships and delivering Customer-Centric solutions.
Ensures Accountability:
Holding self and others accountable to meet commitments.
Collaborates:
Building partnerships and working collaboratively with others to meet shared objectives.
Instils Trust:
Gaining the confidence and trust of others through honesty, integrity, and authenticity.
Eliminates Complexity :
Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
Technical Capabilities
Stakeholder Management
- Cultivates and maintains business relationships, partnerships and alliances internally, externally and virtually with key stakeholders.
Communicaton-
Communicates with clarity and precision in both written and verbal contexts.
Presenting complex information in a concise format that is audience appropriate
If you are not sure about your suitability based on any aspects of the role advertised, we encourage you to please contact the Recruiter for this role , Noelle Ryan, at ****** for a conversation.
AIB is an equal opportunities employer, and we pride ourselves on being the first bank in Ireland to receive the Investors in Diversity Gold Standard accreditation from the Irish Centre for Diversity.
We are committed to providing reasonable accommodations for applicants and employees.
Should you have a reasonable accommodation request please email the Talent Acquisition team at ******
Disclaimer:
Unsolicited CV's sent to AIB by Recruitment Agencies will not be accepted for this position.
AIB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.
Application deadline : 14th September (just before midnight)
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