Engineering Support Specialist

3 weeks ago

Dundalk, Ireland Tandem Project Management Limited Full time

Summary: Our client, a biopharmaceutical company in Co.
Louth, is seeking an Engineering Support Specialist.
The ideal candidate will ensure the smooth and efficient operation of the Engineering department.
The successful candidate will provide comprehensive administrative and coordination support, facilitating effective communication, documentation control, and training management within the department.
The role requires a detail-oriented and proactive individual capable of managing multiple tasks while maintaining compliance with company procedures and quality standards.
Responsibilities: Manage day-to-day administrative duties within the Engineering department, supporting engineers and management to optimise workflow and departmental efficiency.
Assist in the review, update, and distribution of engineering procedures to ensure all documentation reflects current practices and regulatory requirements.
Oversee the issuance, tracking, and retention of engineering documents, ensuring all records are accurate, up-to-date, and compliant with our clients document control policies.
Support the procurement process by managing requisitions and purchase orders related to engineering projects, liaising with suppliers and internal stakeholders to ensure timely processing.
Maintain and organise the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.
Manage meeting room bookings for contractors and visitors who do not have access to our clients system, as well as coordinate adhoc meeting requests and logistics to support departmental activities.
Coordinate training schedules, track attendance, and maintain training records for the Engineering department, ensuring compliance with internal and external training requirements.
Qualifications & Experience: Leaving Certificate (or equivalent secondary education qualification) is required.
A relevant third-level qualification (e.g., Level 6 or 7 on the National Framework of Qualifications in Ireland) in Engineering, Business Administration, Quality Management, or a related discipline is highly desirable.
Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Familiarity with document management systems and electronic quality management systems (eQMS).
Experience with procurement processes and PO administration.
Knowledge of quality management systems and regulatory compliance.

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