Business Enablement Support Officer, Company Secretarial Team- Dublin

Location/Office Policy:10Molesworth Street, Dublin 2 with Hybrid WorkingCurrently 2 days per week in the office moving to 3 days from 1st Jan ****, when it will be Wednesday, Thursday and Friday in Moleworth StreetKey Qualities:Initiative, attention to detail and excellent communication skillsAbility to thrive in a fast-paced environment, dealing with multiple administrative queries and requests in a professional mannerLeadership of the Company Sealing Process and management of a busy cost centreAssistance and contribution to risk and control activities within the Company Secretarial teamWhat is the Role:This is an ideal position for a motivated individual who is passionate about delivering value to our key stakeholders and working in a collaborative environment, managing a number of critically important tasks for the Company Secretarial function.The Company Secretarial team provides professional corporate governance and secretariat services to the Chair, Board of Directors, and Subsidiary Entities, and promotes best practice in corporate governance in line with AIB's policies and guidelines, regulatory, statutory and listing requirements, company law and market practices.Key Accountabilities:Manage the Company Sealing processManage Cost Centre management activities including payment of invoices, reconciliation, accruals, budgets and forecasting activities using the Coupa and SAP systemsManage end to end processing and reconciliation of Non-Executive Directors Fee and ExpensesManage Supplier Relationship Management (SRM) activities related to the external third parties providing services to the Company Secretarial teamLead out on matters related to Records Management and Data processingAssist and contribute to risk and control, and assurance activities, including in the area of Group Internal Audit enquiries within the Company Secretarial teamContribute to and provide cover for certain administrative activities including supporting the Board meeting administrative process when requiredSupport the administration and wider access control processes related to the office's key corporate governance technology platforms - Diligent and IntralinksProvide support for projects, ad-hoc requests and business as usual activity within the Business Enablement stream including the provision of IT support to Non-Executive DirectorsWhat you Will Bring:3+ years working in a financial services environment (preferably banking) in a secretarial or administrative capacity, including costs managementStrong written, interpersonal and communication skills, along with advanced MS Office skills, particularly ExcelSystematic and organised approach to workload, including effective prioritisation, time management and the ability to cope with rapidly developing situationsAbility to work on own initiativeStrong execution of administrative activities, with high attention to detail and accuracyConfidence to offer suggestions and process improvements to existing processes and champion them through to implementationDemonstrated ability and willingness to continuously acquire new competencies and accept new challengesStrong people engagement & communication skills and proven ability to manage internal and external stakeholder relationshipsKnowledge of Coupa, SAP and Shield platforms would be advantageousAIB is an equal opportunities employer and is committed to providing reasonable accommodations for applicants and employees.AIB is proud to be the first bank in Ireland to receive the Investors in Diversity Gold Standard accreditation from the Irish Centre for Diversity.#J-*****-Ljbffr