Administration Officer

2 days ago

Dublin, Ireland Iarnród Éireann Full time

Administration Officer (Navan Line) Capital Investment Division – Iarnród ÉireannLocation – InchicoreSalary – CO2Iarnród Éireann is seeking an experienced Administration Officer to support the delivery of the Navan Line Programme.Reporting to the Programme Manager, the Administration Officer will provide high-quality administrative, organisational and coordination support across the programme team.This includes managing documentation, coordinating meetings, maintaining systems, and ensuring smooth day-to-day operations within a fast-paced project environment.Key Responsibilities:Provide general administrative support across the programme officeManage document control, filing, correspondence and record keepingCoordinate diaries, meetings, travel, workshops and eventsTrack actions, update registers and support reporting requirementsMaintain programme systems, logs and SharePoint sites to a high standardLiaise with internal teams and external stakeholders in a professional, efficient mannerSupport procurement, invoicing, onboarding and other project processes as requiredEssential Requirements:Proven experience as an office administrator, office assistant or relevant roleFamiliarity with office management procedures and basic accounting principlesProficient in the use of MS Office skills to include word, excel, PowerPoint and MS ProjectKnowledge and proven ability in planning, organising and implementing work priorities to ensure the orderly flow of project documentation throughout the processExcellent organisational and leadership skillsSystematic and able to work under pressureExcellent written and verbal communication skillsStrong interpersonal skillsDesirable Skills and Experience:A business or Project Management qualificationA knowledge of the SAP financial and controlling modulesInterview Competencies:Planning & OrganisingConcern for Quality and Attention to detailInterpersonal SkillsTeamwork & FlexibilityIT Skills****Please note, this list is not exhaustive, please contact HR Shared Services for a full job description***A competency-based interview will form part of this selection process.Candidates may be shortlisted on the basis of their application/CV and relevant experience.If any applicants have special requirements, please advise Shared Services when forwarding your application.If you are interested in applying for this role, applications including CV and cover letter should be forwarded to: by 4pm Friday 12th of September ****.At Iarnród Éireann Irish Rail we are committed to embedding diversity and inclusion in all that we do.This starts with how we recruit people.It is important to us that all individuals feel welcome to join our organisation and we take great care to ensure an even playing field for allWe will strive to provide reasonable accommodation to all candidates where required and requested.We are an equal opportunities employer and do not discriminate against any employee or applicant for employment because of race, ethnicity, sex, age, religion, sexual orientation, gender identity and/or expression or disability.

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