Finance And Office Manager

Compass Rose Strategic Partners LLC • Waterford , CT , USPosted 2 months agoDescriptionCompass Rose Strategic Partners LLC is looking for a dynamic Finance and Office Manager with compliance responsibilities to join our team.We use industry compensation data to inform our compensation plan.Salary will be competitive and based on experienceIncludes medical, 401(k) plan and PTOHours:Full-time, in-person, Monday – Friday 8:30-5:00, with additional flexibility needed for special projects or after-hours supportAs part of our firm's hiring and due diligence process, we may require background checks, fingerprinting, and personality and skills testingResponsibilitiesKey Accountabilities:AccountingClient AccountsSet up and maintain client accounts in portfolio and billing software systemsPrepare quarterly client account billing and maintain billing files.Preparation of client refunds or billing adjustments as they arise.Address client questions and billing inquiries promptlyManage internal accounting in QuickBooks, benefits administration, including 401(k) plan, and payroll coordination with ongoing supervision.Maintain due dates for all office accounts payable and ensure checks prepared for timely payment monthly.Coordinate with outside vendors as neededWork closely with the Chief Compliance Officer (CCO) and outside accounting firm to maintain proper documentation for books and records substantiation requirementsReconcile various income and expense accounts to QuickBooks annually with assistance from an accountantMaintain strict confidentiality regarding payroll, benefits, and all firm dataCompliance and TechnologyPerform various monthly, quarterly, and annual compliance tasks and ensure proper documentationCoordinate with others in the office to ensure timely completion of compliance tasks assignedMaintain compliance calendar and keep CCO abreast of calendar status.Review with CCO monthlyAct as a liaison, and maintain a relationship, with the firm's compliance counsel and other third parties on compliance items, as assignedKeep CCO abreast of any identified compliance related issuesObtain documentation as requested by the CCO during any internal or outside auditsDevelop and improve processes with CCO approvalResponsible for ensuring compliance documentation is in good order by performance of audits and feedback to reduce errorsAssist and support CCO with the following:Implementing the firm's compliance policies and procedures, under the direction of the CCO, to ensure firm activities meet the requirements of state and federal laws, rules and regulations maintaining a firm-wide culture of compliance network administration and IT support, including equipment to CCO updating or amending internal compliance policies and procedures as needed ensuring annual cybersecurity training is completed and office-wide employees are following the firm's fraud and cybersecurity protocols and proceduresOffice Duties and Equipment MaintenanceCompleting tasks associated with onboarding new employeesImplement new processes and software technology when firm adoptsAssist with other office maintenance responsibilities as assigned, including coordination with outside contractorsWhen the receptionist is unavailable, greet and direct clients and other office visitors, screen and route phone callsHandle a variety of other administrative functions, as assigned, to aid CCO to assist in firm managementMeet with CCO weekly or more as needed to keep CCO apprised of statusQualificationsSkills and QualificationsAbility to manage multiple tasks, prioritize effectively, and maintain a high level of accuracyAdvanced active listening and verbal and written communication skills.Proactive and responsivePossess a phenomenal and keen eye for detail.Must be accurate, organized, and able to set priorities, and manage time appropriately in order to meet deadlinesCritical thinking and problem-solving acumen to identify and provide options and solutions to resolve issues for the CCO.Is analytical with exceptional planning skillsKeen focus on working closely with, delivering exceptional service, and building a trusting and supportive relationship with the CCOHighly professional and mature, who takes initiative as a self-starter and holds themself to the highest standardsIs tech-savvy and quickly learns new software, platforms, and toolsExhibits strong ethics and dedication to maintaining high confidentiality of firm and client dataIs accountable, motivated, upbeat, and a positive team memberIs eager to learn about the industry and our firm and enjoys working in a fast-paced, hands-on environmentIs open to feedback and coachingEducation and ExperienceEducation: Bachelor's degree in accounting, finance or related business fieldWork Experience in accounting, banking, legal or financial services preferredCurrent ability to serve as a notary public or willingness to obtainProficient in QuickBooks and Microsoft Office software and ability to learn company software, platforms and toolsFamiliar with Registered Investment Advisory (RIA) firm operations helpfulCompensation$70,000 - $90,000 DOEAbout Compass Rose Strategic Partners LLCCompass Rose Strategic Partners is a well-established firm that has been consulting families in investment, college, retirement, and estate planning for over 32 years.We take pride in putting clients' interests first and really listening to their needs and concerns.We provide comprehensive financial planning with five-star serviceWe are looking for a team member who wants to grow with us and is looking for a career, not a jobPlease do not contact our office directly.**#J-*****-Ljbffr