Ehr Theatre

Overview
The Theatre & Anaesthesia Team Lead will play a pivotal role in supporting the Cúram Electronic Health Record (EHR) implementation across UPMC Ireland.
You will report to the EHR Clinical Stream Lead.
This role leads the implementation of key inpatient clinical applications, including the Theatre, Theatre Materials Management and the anaesthesia solution (yet to be confirmed) capabilities.
The Theatre & Anaesthesia Systems Team Lead acts as the application champion at the group level and ensures alignment of system functionality with surgeons, anaesthetists, theatre, recovery and ancillary staff and their associated clinical workflow requirements.
This role provides strategic and tactical leadership for the Theatre & Anaesthesia workstream, ensuring alignment with clinical operations, financial systems, and overall programme goals.
The individual will act as a subject matter expert (SME) in Theatre & Anaesthesia functions to ensure a smooth, efficient, and sustainable transformation of Theatre & Anaesthesia and associated operational functions.
This is an ideal opportunity for a clinical expert who understands the intersections of Theatre & Anaesthesia operations, and health IT systems.
Primary Duties and Responsibilities
General Accountabilities
Deliver the new Theatre & Anaesthesia workstream within UPMC Ireland.
Implement the programme within the project scope and governance, including identification of your stream's stakeholders.
Establish your project team and allocate responsibilities.
Collaborate with the other clinical workstream leads where required.
Ensure end-user experience, provider-facing modules, milestone tracking and reporting workstream status and issues, risks and benefits.
Lead the decision-making process towards the resolution of issues impacting your workstream alongside the Clinical Stream Lead.
Team Leadership & Stakeholder Engagement
Serve as the primary liaison to clinicians and supporting staff, ensuring system design meets clinical documentation and workflow needs.
Lead engagement sessions, adoption planning, and go-live readiness efforts.
Recommend policy changes and process improvements related to Theatre & Anaesthesia use to drive efficiencies and outcomes.
Coordinate a cross-functional clinician/provider implementation team across Theatre & Anaesthesia teams during the transition.
Facilitate regular workgroup meetings, track milestones, document decisions, and escalate risks.
Act as a liaison between Theatre & Anaesthesia and the EHR implementation team.
Support development of training materials and assist with education for Theatre & Anaesthesia staff and other end-users.
Provide hands-on support during go-live and stabilisation phases, ensuring continuity of operations and rapid issue resolution.
Collaborate with the training team to ensure staff are trained on Theatre & Anaesthesia workflows within Meditech and associated applications.
Support the planning and delivery of handover training to the future EHR BAU team members.
Collaborate with governance to support ongoing optimization and training needs.
Workflow & System Design
Collaborate with clinical and technical teams to support end-to-end clinical integrity across modules.
Act as the SME for clinician/provider-related functions in MEDITECH including Theatres, Theatre MM and the Anaesthesia capability (yet to be confirmed).
Collaborate with MEDITECH analysts and operational leaders to design and validate Theatre & Anaesthesia workflows within MEDITECH Expanse.
Review system functionality related to Theatre & Anaesthesia functions.
Ensure operational workflows translate into clinical and financial processes.
Support integration of clinical workflows with financial processes to ensure clinical/financial integrity and compliance.
Implementation Support, Data Validation & Testing
Oversee Theatre & Anaesthesia system configuration, data migration validation and integration with existing or planned platforms.
Lead testing activities for Theatre & Anaesthesia modules, including integrated and user acceptance testing (UAT).
Identify and troubleshoot issues with IT, finance, and clinical teams.
Ensure provider-facing modules are integrated with other clinical systems to support care delivery and documentation.
Validate statutory, management and operational reporting requirements for Theatre & Anaesthesia functions.
Champion change management among staff, addressing workflow impacts and documentation requirements.
Facilitate standards development and engage clinical SMEs in design and optimization discussions.
Support hardware solution identification for staff in operational settings.
Documentation & Governance
Maintain accurate project documentation, including current/future state maps, risk/issue logs, decision registers, benefits registers, and change logs.
Support governance processes by preparing materials for Clinical Design Forum and senior management meetings.
Define and track KPIs for readiness, adoption, and post-go-live performance.
Assist in documenting lessons learned and continuous improvement initiatives.
Ensure compliance with statutory and regulatory requirements related to clinical safety and digital health.
Qualifications & Experience
Required
Registered Nurse (RN) with post graduate perioperative qualification
Minimum 3 years of perioperative experience in an acute care hospital or surgical center.
Minimum 2 years of experience supporting or leading system implementations (preferably MEDITECH or similar ERP/EHR platforms).
Familiarity with Theatre & Anaesthesia workflows, clinical safety practices, and quality reporting standards.
Strong project coordination, stakeholder engagement, and change management skills.
Strong analytical thinking, problem-solving, and interpersonal skills with the ability to work across clinical and operational teams.
Preferred
Prior hands-on experience with MEDITECH Expanse (especially the Surgical Services or OR module) or equivalent capabilities with other major EHR systems (e.g., Epic, Oracle Health).
Experience with digital documentation tools, surgical case management systems, or electronic preference cards.
Familiarity with perioperative standards and safety frameworks (e.g., WHO Surgical Safety Checklist, AORN, JCI (ASC) standards or equivalent).
Knowledge of clinical decision support, change management methodologies (e.g., Prosci, ADKAR), and regulatory requirements (e.g., documentation standards, medication safety protocols).
Equal Opportunity Statement and Benefits
UPMC is an equal opportunity employer.
We celebrate diversity and are committed to creating an inclusive environment for all employees.
At UPMC we provide a total rewards program that is not only market competitive, but fair and provides growth opportunities for all our colleagues.
Compensation
- Competitive pay for the work employees do - base pay, performance related pay and premium pay where applicable.
Benefits
- Fully paid maternity and paternity leave for new parents.
Competitive Pension Plan, company funded Death in Service Benefit x 3 times.
Critical Illness cover for all employees up to the age of 66.
Performance and Recognition
- Rewards for performance that supports the goals and mission of UPMC through our annual ACES programme.
Work-Life Balance
- Enhanced annual leave up to a maximum of 27 days.
Flexible working opportunities to support you to work around external family commitments.
Development and Career Opportunities
- Opportunities for each employee to reach their career goals through continued learning and/or advancement.
About UPMC
UPMC is a renowned multinational academic medical centre committed to delivering people-focused care that's close to home.
Headquartered in Pittsburgh and affiliated with the University of Pittsburgh Schools of the Health Sciences, UPMC shapes the future of health through clinical and technological innovation, research and education.
UPMC expands its expertise globally, bringing world-class care across continents through its UPMC International division - an owned and operated network of hospitals and ambulatory care centres in Italy, Ireland and Croatia.
UPMC International brings new access to the signature specialty services of UPMC Hillman Cancer Centre, UPMC Sports Medicine and others to more people in more places around the world.
In Ireland UPMC has provided high-quality healthcare in the South East since 2006.
UPMC\'s operations in Ireland now include UPMC Whitfield Hospital in Waterford, UPMC Sports Surgery Clinic in Dublin, UPMC Kildare Hospital in Clane, and UPMC Aut Even Hospital in Kilkenny.
Outpatient care is available at the UPMC Carlow Outreach Centre, UPMC Hillman Cancer Centre radiotherapy locations in Waterford and Cork, UPMC The 4th Practice in Mallow, and across UPMC Sports Medicine Clinics in Dublin, Waterford, Limerick, Tipperary, Cork, and Mayo.
UPMC has also established a nationwide Concussion Network.
UPMC\'s Global Technology Operation Centre is based in Kilkenny.
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