Accounts Payable Administrator

2 weeks ago

Maynooth, Ireland Sgs Full time

Company DescriptionWe are SGS, the world's leading Inspection, Verification, Testing and Certification company.We are recognised as the global benchmark for sustainability, quality and integrity.We have 99,600 employees across our 2,600 offices and laboratories worldwide, working together to enable a better, safer and more interconnected world.Wherever you are, whatever your industry, our experts worldwide provide specialized solutions to make your business faster, simpler and more efficient.SGS Ireland is seeking to recruit a full time Accounts Payable Administrator based in our Nass office.Job DescriptionKey AccountabilitiesManage supplier registration requests and any subsequent supplier updates in adherance with group policies and local requirements.Monitor the account payable ledger and run daily/ monthly reports and investigate and resolve any outstanding queries.This wil include Advance to Supplier accounts, uninvoiced receipts reort and on hold invoice and invoices not distributed.Assign coding to invoicing in accordance with contracts and business lines.Develop a master data file and efficient sharing system for coding for invoices.Manage creditcontrol mailbox and queries.Collaborate with various partners (including business lines/ local finance team,local procurement team, finance shared service centre and suppliers) to resolve PO and invoicing issues.Preparation of monthly accruals and credit card payment journals and other month end journals as required.Monitor the Standing Instructions each month and ensure accurate and in accordance with lease agreeements and request updates as required.Assist with internal and external financial/ control audits.Review weekly payment run and ensure that invoices are paid in accordance with payment terms.Manage the iExpense Oracle module.Provide training to users on iExpense module.Report payment run expenses in ROS accordance with ERR reporting requirements.Other Ad hoc office and Finance duties as requiredQualificationsProfessional qualification in finance related discipline (preferred)2+ years experienceExperience and Knowledge of OracleFluency in both written and oral English – excellent documentation skills requiredAbility to multitask and work under pressureTeam player, contributes positively to the achievement of the team objectivesAdditional InformationExpected BehavioursBe organised, efficient and quality focusedStrong time management skillsEffective interpersonal skills; able to develop good working relationships with people at all levelsAble to work under own initiativeStrong organisational skills and attention to detailExcellent PC Proficiency and knowledge of MS Office applicationsExcellent communication skillsAbility to prioritize and meet critical deadlines

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