
Proposal Manager
4 weeks ago
Company Overview:
Vialto Partners is a market leader in Global Mobility Services. Our purpose is to "Connect the World." We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues.
Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work. Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 8,000 staff worldwide and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.
Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve. To learn more about what we do, tune in to our podcastOn the Moveto hear expert insights on issues affecting global mobility, and read about thelatest newsin the industry. You can also follow us onLinkedIn andInstagram.
About the Role
As a Proposal Manager, you will take ownership of developing, managing, and delivering high-quality client proposals across strategic and competitive pursuits. You will serve as the central coordinator, content developer, and quality controller — ensuring every submission is client-focused, deadline-driven, and strategically aligned with our firm's services and value proposition.
This role requires a balance of project management, persuasive writing, and collaboration with subject matter experts (SMEs), delivery leaders, and commercial teams. It is critical that the successful candidate has a growth mindset, challenging the status quo, and ensuring the best of Vialto is brought to our bid team and our proposals.
Responsibilities:
Daily Core Activities
Review new RFPs or proposal requests allocated to you and break down key requirements, deadlines, and deliverables.
Plan and manage the bid response timeline using task tools (e.g., Notion, Asana, Monday.com), coordinating internal contributors and ensuring adherence to deadlines.
Host daily or scheduled check-ins with stakeholders (Sales, Delivery, Commercial) to align on value proposition, win themes, and content responsibilities.
Draft and tailor proposal content, including executive summaries, service overviews, methodologies, bios, and case studies, using content libraries and templated assets.
Edit and proofread contributions from SMEs and team members to ensure clarity, consistency, and compliance with brand standards.
Coordinate visuals and design assets (if needed), including timelines, team structures, and solution illustrations.
Package, format, and finalise proposal documents (typically Word or PDF), ensuring submission-readiness.
Upload or submit final proposals to clients through portals, email, or procurement systems.
Track bid progress and update dashboards or records to reflect proposal status, win/loss data, and key metrics.
Additional Responsibilities (Weekly/Ad Hoc)
Lead or support kick-off calls, clarifying roles, timelines, and submission strategies.
Participate in lessons-learned reviews post-submission and contribute to proposal process improvements.
Help maintain and enhance a proposal content library, including reusable templates, bios, case studies, and FAQ responses.
Support compliance and governance checks, including pricing attachments, contract schedules, or terms review (in collaboration with legal or deal desk).
Occasionally, coach or mentor junior proposal writers or freelancers on structure, tone, and timelines.
What You Bring
5+ years' experience managing bids, proposals, or responses in a professional services, consulting, or B2B environment.
Strong project management and coordination skills; thrives on juggling multiple deadlines and stakeholders.
Excellent written English, with the ability to edit, simplify, and tailor content to different client audiences.
Familiarity with proposal structures, formal RFP responses, and portals like Ariba, Jaggaer, or SAP.
Proficient in MS Word, PowerPoint, Adobe, and document formatting best practices.
Bonus: experience in tools like Loopio, Responsiv, Google Workspace, and SharePoint
Key Attributes for Success
Client and deadline focused — able to calmly manage pressure and high-stakes submissions.
Meticulous attention to detail with a strong sense of ownership.
Comfortable operating independently but highly collaborative across functions.
Driven by continuous improvement, storytelling, and professional pride in the quality of work.
Why This Role?
Play a pivotal role in winning new business for a fast-growing global services company.
Work closely with leadership and experts on high-impact, global opportunities.
Build deep expertise in proposal strategy, writing, and commercial storytelling.
Opportunities for advancement into senior pursuits, bid strategy, or commercial operations roles.
Additional information:
This is a full-time role with an opportunity to be an Individual Contributor or Team Lead.
We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.
Please note, AI is used as part of the application process.
-
Proposal Manager
1 week ago
Dublin, Dublin City, Ireland LinkedIn Full timeOverviewLinkedIn is the world's largest professional network, built to help members of all backgrounds and experiences achieve more in their careers. Our vision is to create economic opportunity for every member of the global workforce. Every day our members use our products to make connections, discover opportunities, build skills and gain insights. We...
-
Proposal Manager
1 week ago
Dublin, Dublin City, Ireland LinkedIn Full timeGet AI-powered advice on this job and more exclusive features.Company Description LinkedIn is the world's largest professional network, built to help members of all backgrounds and experiences achieve more in their careers. Our vision is to create economic opportunity for every member of the global workforce. Every day our members use our products to make...
-
Proposal Manager
1 week ago
Dublin, Dublin City, Ireland beBeeProposal Full time €40,000 - €80,000We are seeking an experienced Proposal Manager to lead our pitches from start to finish.Key responsibilities will include project managing the pitch process, leading a team of bid managers and coordinators, developing and implementing a clear pitching strategy that aligns with business objectives.Core Responsibilities:Project manage the entire pitch process,...
-
Proposal Developer
2 weeks ago
Dublin, Dublin City, Ireland beBeeProposal Full time €50,000 - €80,000We are seeking a skilled professional to join our team as a Proposal Developer. The successful candidate will be responsible for developing high-quality proposals that showcase our expertise and capabilities.About the Role:The Proposal Developer will work closely with cross-functional teams to gather necessary information and ensure proposal accuracy and...
-
Proposal Lead
2 weeks ago
Dublin, Dublin City, Ireland Link Personnel Full timeLink Personnel has been instructed by our client, a Leading Law Firm in Dublin city centre, on a Proposal Lead Vacancy.Joining a growing team working with the firm's Partners, Client Teams, Managers and Marketing, you'll be responsible to support the creation of all pitch and proposals of the firm.This is an exciting opportunity for the right candidate to...
-
Proposal Coordinator
2 weeks ago
Dublin, Dublin City, Ireland AtkinsRéalis Full timeJoin to apply for the Proposal Coordinator (Maternity Cover) role at AtkinsRéalis1 day ago Be among the first 25 applicantsJoin to apply for the Proposal Coordinator (Maternity Cover) role at AtkinsRéalisAtkinsRéalis is seeking a Proposal Coordinator to join our busy team in Ireland. The ideal candidate will have bid preparation experience, and a...
-
Proposal Lead
3 weeks ago
Dublin, Dublin City, Ireland Link Personnel Full timeLink Personnel has been instructed by our client, a Leading Law Firm in Dublin city centre, on a Proposal Lead Vacancy. Joining a growing team working with the firm's Partners, Client Teams, Managers and Marketing, you'll be responsible to support the creation of all pitch and proposals of the firm. This is an exciting opportunity for the right candidate to...
-
Proposal Lead
1 week ago
Dublin, Dublin City, Ireland Link Personnel Full timeLink Personnel has been instructed by our client, a Leading Law Firm in Dublin city centre, on a Proposal Lead Vacancy. Joining a growing team working with the firm's Partners, Client Teams, Managers and Marketing, you'll be responsible to support the creation of all pitch and proposals of the firm. This is an exciting opportunity for the right candidate to...
-
Proposal Lead
3 weeks ago
Dublin, Dublin City, Ireland Monograph Full timeWho we areAbout StripeStripe is a financial infrastructure platform for businesses.Millions of companies—from the world's largest enterprises to the most ambitious startups—use Stripe to accept payments, grow their revenue, and accelerate new business opportunities.Our mission is to increase the GDP of the internet, and we have a staggering amount of...
-
Key Proposal Coordinator
7 days ago
Dublin, Dublin City, Ireland beBeeProposal Full time €60,000 - €78,000Job Title: Key Proposal CoordinatorAs a key member of our sales team, the Proposal Coordinator will play a crucial role in delivering high-quality responses to prospective customers.The ideal candidate will be highly organised and results-driven, self-motivated and proactive, analytical, and able to build strong relationships with stakeholders across...