Administrative Assist

Overview
At Boeing, we innovate and collaborate to make the world a better place.
We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth.
Find your future with us.
As a Reception administrator offering a Front of House service to the Dublin office you will be working within a corporate environment as part of a team to oversee the general day to day reception operations to provide exceptional customer service.
You will be the first point of contact for people visiting our new Dublin Airport Office which attracts many visitors of varying levels.
This role sits within the Boeing Global Enterprise Services team.
Position Responsibilities
Open up the office
Answering the main door to visitors and staff in a welcoming manner
Conduct safety briefings upon visitor arrival
Acting as an initial point of reference in the Reception area as required
Manage and answer incoming calls
Reporting and recording any building issues, helping to resolve where feasible
To conduct Visitor Pre-screening checks
To manage local badging activations
Collecting and sorting local mail, including franking outgoing post
Management and booking of local hot desks/hot offices/spare offices with calendar management
Management and booking of a suite of conference facilities
Management of local catering orders and supporting hospitality requests for multiple functions
Co-ordinating and supporting in the set-up of local meetings, including provision and removal of refreshments, supporting IT technicians and room re-organisation
Setting up and shutting down local coffee machines
Ensuring tidiness and cleanliness of kitchen areas
Managing replenishment of local stock items (e.g. kitchen sundries, water)
Monitor usage of printer/stationery supplies and reorder as appropriate
Capturing and recording data
Management and execution of local delivery services
Support to local parking arrangements
Supporting the site focal in other locally required duties when available and appropriate, including reporting any facility related issues
An addition to the core FOH role there is the possibility to support functional projects, support to local site administration and functional admin.
Basic Qualifications (Required Skills/Experience)
excellent communication skills to work within a corporate environment
be a team player to support the busy onsite BGES team and to support visitors and staff on site
be highly organised and motivated with the ability to multi task and prioritise as needed
a professional and friendly demeanour is essential
be proficient in Microsoft Office and other related software packages
Previous experience as a receptionist is essential
Preferred Qualifications (Desired Skills/Experience)
previous success in administration is preferred
Please be advised there may potentially be the need on an infrequent basis to provide reception support across our other UK offices depending on the need.
Applications for this position will be accepted until Sept. 24, 2025.
Export Control Requirements: This is not an Export Control position.
Additional Information
Relocation assistance is not a negotiable benefit for this position.
Security Clearance: This position requires the ability to obtain a BPSS clearance.
Visa Sponsorship: Employer will not sponsor applicants for employment visa status.
Shift: Not a Shift Worker (Ireland)
Equal Opportunity Employer: We are an equal opportunity employer.
We do not accept unlawful discrimination in our recruitment or employment practices on any grounds including but not limited to race, color, ethnicity, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military and veteran status, or other characteristics covered by applicable law.
We have teams in more than 65 countries, and each person plays a role in helping us become one of the world's most innovative, diverse and inclusive companies.
We are proud members of the Valuable 500 and welcome applications from candidates with disabilities.
Applicants are encouraged to share with our recruitment team any accommodations required during the recruitment process.
Accommodations may include but are not limited to: conducting interviews in accessible locations that accommodate mobility needs, encouraging candidates to bring and use any existing assistive technology such as screen readers and offering flexible interview formats such as virtual or phone interviews.
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