Hr Systems Administrator

5 days ago

Carlow, Ireland South East Technological University Full time
Vacancy ID : 036944 Closing Date : 02-Oct-2025 12:00 036945 - HR Systems Administrator The HR Systems Administrator supports the maintenance and optimisation of the University's HR Information System (People XD).
Reporting to the HR Information System Lead, the role works with HR, Finance and IT teams to ensure smooth day-to-day operation, accurate reporting and compliance with GDPR and security protocols.
The post-holder is responsible for system configuration, data validation, reporting, training and documentation and contributes to wider HRIS initiatives in line with the HRIS Strategic Roadmap.
The HR Systems Administrator will have the following duties and responsibilities: Maintain and support the HR Information System (People XD) by providing technical support to resolve day-to-day issues, monitoring and responding to requests received through the HRIS inbox, configuring approved changes to workflows, parameters, reference data and access profiles, and ensuring system processes align with governance standards and University policy.
Produce and validate Insight reports and dashboards to support HR, Finance and workforce planning, and assist the HRIS Lead in the preparation and validation of statutory submissions including Public Sector Numbers (PSN), Gender Pay Gap and other statutory reports requested by the Higher Education Authority and other external bodies.
Contribute to HRIS projects by testing new functionality, supporting integrations, documenting changes and assisting in the deployment of new features in line with the HRIS Strategic Roadmap.
Support GDPR and internal security compliance by maintaining accurate user access, performing regular data and security audits, and documenting system configurations and processes for audit readiness.
Provide training and guidance to HR colleagues and end users on system features and reporting, and maintain up-to-date user guides, FAQs and HRIS content on staff platforms.
Carry out data cleansing and updates following HR and security audit checks.
Other appropriate duties as may be assigned from time to time.
Hours of Work: The appointee will be required to work 35 hours per week together with such additional hours as may be required from time to time for the proper discharge of their duties.
Salary: Staff Officer Salary Scale: €51,723 - €61,863 Annual Leave: 25 days annual leave.
Annual Leave will be in accordance with arrangements authorised by the Minister for Further and Higher Education, Research, Innovation and Science from time to time.
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