Document Controller
3 weeks ago
This role is crucial in ensuring effective document management, compliance, and coordination across all project stakeholders.
The successful candidate will be responsible for maintaining document control processes, managing project documentation workflows, and ensuring compliance with industry and client standards.
Key Responsibilities: Document Control Management: Implement and maintain a structured document control system, ensuring accuracy, version control, and accessibility of project documentation.
RFI & Submittal Tracking: Oversee the management of Requests for Information (RFIs), Technical Submittals, and Change Orders, ensuring proper logging, distribution, and tracking.
Compliance & Standards: Ensure all documentation meets project-specific, regulatory, and client requirements (BCa R, ISO, GDPR, etc.).
Coordination & Communication: Act as the central point of contact for all document-related queries between internal teams, contractors, consultants, and client representatives.
System Administration: Proficient in Procore and Autodesk Construction Cloud, along with other document management systems.
Manage and maintain document management systems (DMS) such as Aconex, BIM 360, Viewpoint, or similar platforms.
Audit & Quality Assurance: Conduct regular document audits, ensuring records are accurate, properly categorized, and compliant with project protocols.
Meeting & Reporting Responsibilities: Prepare and distribute weekly status reports, logs, and dashboards to track project documentation.
Training & Support: Provide training and guidance to project teams on document control procedures and best practices.
Archiving & Close-Out: Oversee project handover documentation, final reports, and digital archives to ensure smooth project completion and compliance with client requirements.
Specific Requirements 5+ years of experience in document control within large-scale construction, MEP, or data center projects.
Strong understanding of industry standards, including BCa R, ISO 9001, and GDPR compliance.
Proficiency in document management systems (DMS): Experience with Procore, Autodesk Construction Cloud, Aconex, BIM 360, Viewpoint, or similar platforms.
Experience with Aconex, BIM 360, Viewpoint, or similar platforms.
Excellent organizational skills: Ability to manage high volumes of documentation efficiently.
Attention to Detail: Strong ability to ensure document accuracy, version control, and compliance.
Communication & Stakeholder Management: Ability to liaise with internal teams, contractors, and clients effectively.
Knowledge of MEP and construction terminology to ensure accurate classification and filing of documents.
At Wallace Myers International Recruitment Agency we specialise in sourcing professionals for key industries and services.
See our website for more details.
Privacy Policy: By applying for this role you are agreeing that your details will be stored in our database and may be considered for similar future positions.
For more info see Skills: 5+ years of experience in document control strong understanding of industry standards proficiency in document management systems (DMS) organizational skills attention to Detail.
Benefits: Work From Home
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