Administrator - 12 Month Contract

3 weeks ago

Dublin, Dublin City, Ireland Cpl Resources Full time
Administrator 12 month contract This is a dual role supporting two functions within PSD, licensing and quality reviews.
Full-time, Monday - Friday Based in Dublin 2 Immediately available to commence 3-5 years admin experience essential Key responsibilities Licensing: Assisting members with licensing applications and queries.
Provision of accurate information to management as required.
Extraction and management of quarterly and weekly reports as required for internal purposes and external regulators.
Ongoing maintenance of an accurate member database.
Issue of digital licences throughout the year.
Quality Reviews: Maintaining visit diary for the Inspection Team.
Scheduling Quality Review visits to member firms.
Setting up of soft copy visit work packs to include all relevant visit documents.
Maintaining and updating the visit database and running reports as required.
Servicing all quality review team meetings including the preparation and timely issue of agenda and papers, production of minutes and progression of business.
Providing administrative and secretarial support to the review team Collate and present information required for reporting to external regulators Annual Returns Administration: Ensuring that annual returns are issued to all relevant firms and members in a timely manner.
Processing annual returns and issuing correspondence where necessary; General: General website maintenance General support for members and firms in terms of their interactions with PSD Performing any other ad-hoc duties as may be required.
Support the PSD in delivery of tasks, projects and activities designed to promote good professional standards.
Support other members of the wider administrative team, especially when practical support is required due to holiday, sickness absence or work peaks.
Required competencies / Personal Profile: Three to five years of successful administrative experience.
Positive, proactive and professional approach Detail-oriented with a hands-on approach Demonstrate a collaborative approach to the role, working across multi-disciplinary teams Proficiency with Microsoft Office Suite.
Excellent verbal and written communication skills including drafting of internal and external communications.
Competent relationship management skills to deal with internal and external stakeholders with the ability to communicate effectively at all levels throughout different medias.
Excellent prioritisation and time management skills, the ability to carry out self-directed work, multi-task and work in an organised manner to strict deadlines.
Desirable: Experience in a legal, compliance or regulatory environment is desirable.
Experience in working in a continuous improvement environment.
Reach out to Shauna today with an updated CV to

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