Maintenance Administrator

3 weeks ago

Dublin, Dublin City, Ireland FlexiStaff Full time
Position: Maintenance Administrator Contract: Full-Time, Permanent (Office-Based) Location: Swords, Co.
Dublin Salary: €30,000 - €35,000 per annum (depending on experience) + Bonus About the Role Our client, a market-leading supplier of specialist engineering and construction solutions, is seeking a Maintenance Administrator to join their busy maintenance team.
This is a key support role within the department, responsible for coordinating maintenance activities, managing documentation, liaising with vendors, and ensuring smooth day-to-day operations.
The position would suit someone with strong organisational skills, excellent attention to detail, and the ability to work effectively across multiple priorities.
This is a full-time, permanent role, initially office-based in Swords, Co.
Dublin, with the potential for a hybrid working model in the future.
Key Responsibilities Coordinate and schedule planned and reactive maintenance activities.
Follow up on sales leads, prepare quotations, and close sales where applicable.
Maintain accurate records of maintenance work, service reports, and equipment history.
Liaise with vendors and contractors to arrange service visits and source supplies.
Monitor maintenance stock levels and reorder as required.
Ensure all documentation meets safety, quality, and regulatory requirements.
Prepare reports, spreadsheets, and presentations for the maintenance team.
Support onboarding of new maintenance staff with document preparation and system setup.
Assist with budget tracking, purchase orders, and invoice processing.
Respond to internal maintenance queries and escalate where necessary.
Candidate Requirements Leaving Certificate or equivalent; further education in business administration or facilities management is an advantage.
2+ years' experience in an administrative role, ideally within maintenance, facilities, or operations.
Proficiency in MS Office (Word, Excel, Outlook).
Experience with CMMS systems, Salesforce CRM, or Share Point is desirable.
Strong organisational, communication, and time management skills.
Ability to work independently while managing multiple priorities.
Fluent in English (essential).
Salary & Benefits €30,000 - €35,000 per annum (depending on experience).
Annual performance-related bonus.
Pension scheme.
Company events.
On-site parking.
Schedule: Monday to Friday Work Location: Office-based in Swords, Co.
Dublin (must be able to commute or relocate prior to starting).
How to Apply: If you are an organised and detail-oriented professional seeking a stable, long-term role in a reputable engineering and construction business, please apply with your CV.
Only shortlisted candidates will be contacted.
Skills: warehouse order picking organised

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