Senior Accounts Receivable, Parkwest, Dublin 12

My client is seeking to appoint an experienced Senior Accounts Receivable Specialist on a permanent basis.

Candidates must have a minimum of 2 years' experience in a similar role

Candidates must have strong reconciliations experience for this role.

Strong Excel skills with knowledge of Vlook ups and Pivot Tables is required for this position.

Key Responsibilities:

Invoicing and Billing:

• Generate and issue accurate invoices for vehicle leasing contracts and any associated charges (e.g., maintenance, rentals, fuel).
• Ensure invoices are sent in a timely manner according to agreed internal SLA's.
• Address any billing inquiries or discrepancies raised by customers within agreed timeframes.
• Escalate any customer queries to other departments within the organisation to get a resolution.

Collections and Payment Follow-Up:

• Monitor aging reports and ensure timely collection of outstanding payments from customers.
• Proactively follow up with customers to ensure payments are made by the due date, including phone calls, emails, or written correspondence.
• Escalate accounts to management and customer success team if payments become significantly overdue.

Cash Application:

• Accurately apply incoming payments to customer accounts.
• Ensure payments are properly matched to invoices and adjustments are made in the accounting system as necessary.
• Resolve any payment discrepancies or issues, including handling overpayments, underpayments and invoice credits.
• Regularly reconcile accounts receivable records to ensure that all payments are accounted for.
• Investigate and resolve any discrepancies between customer payments and invoices.
• Maintain accurate records of all transactions and provide support for any internal or external audits.

Customer Account Management:

• Maintain up-to-date customer account information, including payment terms, contact details, and credit status.
• Work closely with other departments (sales, customer service, and credit) to ensure customer accounts are properly maintained and accurate.
• Ensure that any customer complaints or payment issues are handled promptly and professionally.

Reporting and Documentation:

• Maintain accurate and organized records of invoices, payments, and communications with customers.
• Prepare regular reports on outstanding balances, aging accounts, and collection progress.
• Assist in monthly and year-end closing processes by ensuring all receivables are accurately accounted for.
• Reconcile the company bank accounts on a daily and monthly basis.
• Participate in month end reconciliations of nominal ledger accounts.

Process Improvement:

• Identify opportunities to streamline accounts receivable processes to improve efficiency and reduce errors.

Key Skills:

• 2-4 years of experience in accounts receivable or a similar accounting role.
• Strong knowledge of accounts receivable processes, including invoicing, collections, and cash application.
• Strong excel experience including pivot tables and vlookups.
• Experience using accounting software
• Excellent attention to detail and organizational skills.
• Strong communication skills, both written and verbal, with the ability to interact professionally with customers.
• Ability to work independently, manage time effectively, and prioritise tasks.
• Any other ad hoc duties as they fall due.

For more information on this role, please contact Damian Ryan

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