Office administrator

3 weeks ago

Dublin, Dublin City, Ireland Cpl Healthcare Full time

Job Purpose:

This Executive Assistant role reports directly to the Manager in the Strategy and Planning Department and will have responsibility for organising key set-piece events and providing research and administrative support for the Strategy & Planning team.

This role requires extensive collaboration with senior stakeholders within and outside the organisation, requiring accuracy, effective communication, and organisational skills. This vacancy presents an opportunity for the successful candidate to gain significant knowledge of how they across a variety of interesting projects.

Key Responsibilities
  • Provide administrative support to the Divisional Manager of Strategy & Planning and Policy & Advocacy.
  • Manage the logistics of key events forming part of annual work programme and ad-hoc meetings as they arise.
  • Provide administrative support to the Strategy & Planning team.
  • Manage procurement processes and support Department Manager in budget management.
  • Provide support to the development of research & analysis by the team (e.g., competitor analysis, job classification).
  • Provide a timely and professional response to data queries from across the organisation.
  • Undertake a wide variety of research work for inclusion in presentations and reports and committee documents.
  • To ensure dignity, respect and equality are applied within and outside the organisation and that a work life balance is supported as much as possible in the workplace.
  • To undertake continuous learning and development through informal and formal learning and participation in the Performance Management and Development Review Process.
  • To demonstrate flexibility in undertaking additional tasks that can arise or are assigned to this role.
Competencies
  • Project Management
  • Communications & Personal Effectiveness
  • Knowledge of the Business
  • Networking
  • Creativity and Innovation
Additional Requirements
  • A relevant third level business/sector related qualification or working towards higher education is desirable.
  • Excellent project management skills and attention to detail.
  • Ability to work well under pressure, to meet tight deadlines and to work flexibly and independently on own initiative.
  • A full current driving license is preferred.
  • Ongoing flexibility and interest in career progression and development via opportunities, which may arise in their offices throughout Ireland and Overseas.

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