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Administrative Assistant
1 month ago
Administrative Assistant: Full Time Position with Dublin Home Support
Would you like to join a team of dedicated, person-centred people who work in an interesting, fast-paced and supportive environment? Do you have strong administration, communication and computer skills? An exciting opportunity has arisen for the right person to join our office team as Administrative Assistant. Duties include reception, phones, filing, some scheduling and general office support duties. If you like dealing with people, have strong office and organisational skills and would like to work for a non-profit, delivering care to vulnerable people, this could be the job for you. Experience and a qualification relevant to this area would be an advantage. Please send your CV and cover letter to Manager Sandra Lea.
The role of the Administrative Assistant is to support our daily office procedures.
This person is the 'front of house' first point of contact for all enquiries to the Company and so a professional, capable and pleasant person is required for this role. The role provides essential administrative support to the wider Office Team in the variety of ways listed below. A comprehensive working knowledge of office equipment and office management tools is essential. Ultimately, the Administration Assistant should be able to ensure our administrative activities run smoothly on a daily and long-term basis.
Administration Assistant Duties- Provide administrative support to office staff so as to ensure efficient office operations.
- Handle reception duties including meeting and greeting guests.
- Answer phone inquiries from clients, staff and members of the public in a courteous and professional manner.
- Redirect calls to the appropriate office personnel.
- Schedule meetings and other scheduling duties.
- Take meeting notes as required.
- Develop and maintain an excellent filing system and ensure security and confidentiality of files.
- Distribute and store correspondence and files.
- Ensure office supplies are maintained, including checking inventory and working with vendors to ensure cost effectiveness and adequate levels of necessary supplies.
- Carry out other administrative duties including copying, binding, scanning etc.
- Provide reports as required.
- Book events venues as required.
- Any other duties assigned by the Manager or person designated by the Manager, in accordance with business needs.
- A bright, outgoing personality with a pleasant, helpful and professional manner.
- Excellent organization and time management skills with a problem-solving attitude.
- Excellent competency in the use of office management software including MS Word, Excel, PowerPoint etc.
- Strong communication skills with a solid understanding of the importance of prompt and accurate communication.
- Complete fluency in written and verbal English.
- The ability to multitask and to be resilient under pressure.
- A good understanding of teamwork and the ability to work as part of a team.
- A solid knowledge of office procedures.
- The ability to write clear and concise reports.
- The ability to act on own initiative and to work diligently.
- Outstanding attention to detail.
- A good understanding of the vision of the Company and an ability to promote its person-centred approach in every aspect of the role.
- Additional qualifications/experience in office administration is an advantage.
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