Payroll Administrator

3 weeks ago

Limerick, Limerick, Ireland Kirby Group Engineering Full time
Talent Acquisition Specialist | Kirby Group Engineering

Payroll Assistant | Limerick

· Permanent position available with a considerable portfolio of works for the next 5+ years.

· To build your career by assisting the Capex Procurement Manager in the delivery of 'leading edge' engineering projects.

· To work with a vibrant, agile and multi-functional team in delivering projects on time, safely, to budget and to the required quality standards.

· To benefit from Kirby's Career Development Programmes that will enhance your leadership capability.

· To work with the best.

· Excellent package on offer.

About Kirby Group Engineering

Kirby Group Engineering is an international multi-disciplinary engineering services contractor and leading provider of high-value engineering services to a number of 'blue chip' companies. Operating across Ireland, the UK and Europe, Kirby has become the engineering service provider of choice in growth segments such as pharmaceuticals, data centres and power transmission and distribution. Our culture is innovative, collaborative and performance-focused. The successful candidate will have the opportunity to grow and develop in a company committed to developing talent and rewarding performance.

Role Purpose

The purpose of Payroll Assistant is to assist in the administration of our Time Management System which is live on all Kirby sites. This role will facilitate the calculation of wage payments based on TMS readings. Additionally, the candidate will assist with the weekly processing of payroll for in excess of 1,000 employees. This role is to join an established Payroll team in our Limerick office.

Payroll Assistant Responsibilities

In conjunction with your project team, you will be responsible for the execution of various stages of the Payroll function as follows:

  1. Prepare accurate collation of weekly payroll, taxes, company payments & deductions and employee benefits programme data for up to 1,000+ employees at peak periods.
  2. Reporting to the Finance Department and to the Payroll Manager.
  3. Provide monthly payroll changes and updates to the relevant Payroll outsource provider.
  4. Ensure payroll is processed with speed, accuracy and within deadlines, whilst maintaining all required records and files.
  5. Complete monthly processing and reconciliation and prepare files for final approval and signoff.
  6. Work closely with HR function and HR system (Bamboo) to ensure seamless flow of relevant and retained data across functions to aid the payroll process.
  7. Responsible for ensuring payroll is processed in line with revenue compliance rules.
  8. Proactively work with all relevant stakeholders.
  9. Deliver a proactive risk and control culture, embedding risk, control, audit and compliance requirements within all processes.
  10. Proactively seek process improvement initiatives within the payroll function and with the payroll information flow.
  11. Administer and process all employee benefit programmes from the payroll perspective.
  12. Collection of data in conjunction with senior payroll assistant.
  13. Collating information from Time Management System and reviewing the clock records for accuracy.
  14. Transfer of data to payroll systems to ensure correct hours and wages are allocated.
  15. Transfer of data to Labour Agencies and Sub-Contractors to ensure correct hours are allocated and invoiced.
  16. Liaising with Departmental Managers to confirm accuracy and approval of time management records.
  17. Reporting on any errors to senior payroll assistant or payroll manager.
  18. Ensuring accurate information on TMS system, point of call for queries and completion of system reports.
  19. Create Biometric profiles for any new relevant personnel.
  20. Intermediary between sites and clock supplier for new site set-up.
  21. Other payroll queries which may arise.
  22. Other ad-hoc duties as may arise.
  23. Some site visits/travel may be required.

Necessary Requirements of the Payroll Assistant:

  1. Candidates should have a diploma qualification in payroll or have previous payroll experience.
  2. Ideally candidates should be familiar with using a TMS system for payroll and wage calculation.
  3. Previous office environment experience.
  4. Previous payroll experience, ideally using a TMS.
  5. IT proficiency with time management and payroll software packages.
  6. Minimum of 3 years' experience working in a similar environment.
  7. Experience developing, documenting and improving processes.
  8. Strong computer literacy (MS Office).
  9. High personal motivation, self-starter with proven ability to work on own initiative.
  10. Demonstrate excellent organisational and administrative skills.

Desired Competencies / Special Role Requirements

  1. Excellent interpersonal and communication skills.
  2. Good problem-solving ability, tenacity.
  3. Personal and professional integrity.
  4. Ability to work and positively influence as part of a team.
Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Accounting/Auditing

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