Project Support Assistant

Position Summary:

The Power Teams Operations Project Support Assistant plays a key

administrative and coordination role within the operations and project delivery team,

supporting the execution of field-based projects. This position is critical to ensuring

operational efficiency, compliance, and communication across multiple project

stakeholders, particularly in fast-paced, safety-essential environments. You be working on

administration tasks for projects in Ireland and across EMEA, supporting the Power Team,

the role will be in an office-based primarily. A passion for customer Service and Teamwork is

a must.

Position Summary:

The Power Teams Operations Project Support Assistant plays a key

administrative and coordination role within the operations and project delivery team,

supporting the execution of field-based projects. This position is critical to ensuring

operational efficiency, compliance, and communication across multiple project

stakeholders, particularly in fast-paced, safety-essential environments. You be working on

administration tasks for projects in Ireland and across EMEA, supporting the Power Team,

the role will be in an office-based primarily. A passion for customer Service and Teamwork is

a must.

Job Responsibilities:

1. Provide Support to the Power Teams Field PM(s), including invoicing, progress report

submission, sign off documents and financial reporting and close out paperwork.

2. Complete Paperwork and collate information for Project Program Collation, Prepare,

maintain, and update project records, work packs, timesheets, and site documentation.

3. Coordinates with procurement dept with suppliers & deliveries across sites and regions

along with scheduling and delivery POC's.

Coordinate daily and weekly work schedules for project teams, including engineers and

subcontractors.

4. Liaise with customer(s) office staff, field teams, and external vendors or contractors when

required on install dates and receive feedback - Track job progress and completion status

to support project delivery timelines.

5. Raise purchase requisitions and coordinate the delivery of equipment and materials to site

Track and log inventory, tools, and consumables required by the Power Teams.

6. Assist the Field PM with H&S documentation, is correctly maintained and accessible (e.g.,

RAMS, method statements, permits to work).

7. Log and escalate issues or delays impacting project delivery. Monitor and follow up on

close-out actions from inspections, site visits, or incident reports.

8. Data Entry on inhouse system and supporting Workbook (Excel, Smartsheet, Power BI)

9. Assist in collating information for the Financial Monthly Reporting across the Project

Manager Team

10. Performs other Admin duties and responsibilities as requested or required by the

Operations Manager and Operations Team

Job Skills Requirements:

• Strong telephone and personal customer service skills and ability to work under pressure

• Solid Microsoft Outlook, Excel, and Word skills

• Solid organizational skills and the ability to handle multiple projects tasks

simultaneously

• Excellent attention to detail for maintaining accurate project costs, records and documentation.

• Solid verbal, written and interpersonal communication skills - ability to liaise confidently with

Clients, field

teams, project managers, suppliers, and external stakeholders.

• Solid ability to facilitate a collaborative working environment for customers and Colleagues alike.

Education Requirements:

• Leaving certificate or equivalent

Experience Requirements:

• Previous administrative support or related experience preferred

• Previous experience in maintaining Project Documentation preferred

The position is office-based but we offer flexible working conditions for the right candidates.

There may be a requirement to visit site with Project Manager to attend meetings and minute.

The above statements reflect the general details necessary to describe the principle

functions of the occupation described and shall not be construed as a detailed description of

all the work requirements that may be inherent in the occupation.

Work Environment:

The position is office-based but we offer flexible working conditions for the right candidate.

There may be a requirement to visit site with Project Manager to attend meetings and minute.

The above statements reflect the general details necessary to describe the principle

functions of the occupation described and shall not be construed as a detailed description of

all the work requirements that may be inherent in the occupation.

What we provide

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realise their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

· Competitive Package

· Laptop, Phone

· 25 days annual leave

· Additional Paid Fun & Laughter Day

· Excellent Progression within the company & Training opportunities

· Educational Support

· Induction/startup training provided

· Pension

· Bike to Work Scheme

· More benefits to be discussed

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.