Project Support Assistant

6 days ago

Dublin, Dublin City, Ireland Convergint Full time
Overview

The Power Teams Operations Project Support Assistant plays a key administrative and coordination role within the operations and project delivery team, supporting the execution of field-based projects. This position is critical to ensuring operational efficiency, compliance, and communication across multiple project stakeholders, particularly in fast-paced, safety-essential environments. You be working on administration tasks for projects in Ireland and across EMEA, supporting the Power Team, the role will be in an office-based primarily.

Job Responsibilities
  1. Provide Support to the Power Teams Field PM(s), including invoicing, progress report submission, sign off documents and financial reporting and close out paperwork.
  2. Complete Paperwork and collate information for Project Program Collation, Prepare, maintain, and update project records, work packs, timesheets, and site documentation.
  3. Coordinates with procurement dept with suppliers & deliveries across sites and regions along with scheduling and delivery POC's.
  4. Coordinate daily and weekly work schedules for project teams, including engineers and subcontractors.
  5. Liaise with customer(s) office staff, field teams, and external vendors or contractors when required on install dates and receive feedback - Track job progress and completion status to support project delivery timelines.
  6. Raise purchase requisitions and coordinate the delivery of equipment and materials to site. Track and log inventory, tools, and consumables required by the Power Teams.
  7. Assist the Field PM with H&S documentation, is correctly maintained and accessible (e.g., RAMS, method statements, permits to work).
  8. Log and escalate issues or delays impacting project delivery. Monitor and follow up on close-out actions from inspections, site visits, or incident reports.
  9. Data Entry on inhouse system and supporting Workbook (Excel, Smartsheet, Power BI)
  10. Performs other Admin duties and responsibilities as requested or required by the Operations Manager and Operations Team
Job Skills Requirements
  • Strong telephone and personal customer service skills and ability to work under pressure
  • Solid Microsoft Outlook, Excel, and Word skills
  • Solid organizational skills and the ability to handle multiple projects tasks simultaneously
  • Excellent attention to detail for maintaining accurate project costs, records and documentation.
  • Solid verbal, written and interpersonal communication skills - ability to liaise confidently with Clients, field teams, project managers, suppliers, and external stakeholders.
  • Solid ability to facilitate a collaborative working environment for customers and Colleagues alike.
Education Requirements
  • Leaving certificate or equivalent
Experience Requirements
  • Previous administrative support or related experience preferred
  • Previous experience in maintaining Project Documentation preferred
What we provide

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realise their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

  • 25 days annual leave
  • Additional Paid Fun & Laughter Day
  • Excellent Progression within the company & Training opportunities
  • Educational Support
  • Induction/startup training provided
  • Bike to Work Scheme
  • More benefits to be discussed

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

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