Site Administrator Part-time

4 days ago

Dublin, Dublin City, Ireland LotusWorks Part time
Overview

LotusWorks is an Engineering Services provider specializing in managing Commissioning, Construction Services, Calibration, Operations & Maintenance scopes of work within global manufacturing facilities. LotusWorks operates globally across EMEA and North America partnering with the world\'s leading manufacturers across the Semiconductor, Pharmaceutical & Biologics, Medical Device and Data Centre sectors. Our team of Engineering and Technical professionals is immersed in cutting-edge technologies and innovations. LotusWorks is committed to a diverse and inclusive workplace, integral to our people-first approach.

As a Site Administrator you will be working with the LotusWorks team; you will join our client site in the pharmaceutical sector. This job is based in a cutting-edge facility in Dublin, Ireland.

Responsibilities
  • Acting as the primary point of contact for employees, vendors, and visitors.
  • Coordinating the onboarding process for new employees and vendors.
  • Overseeing the Time Management System by collating all employee site timesheets and reconciling them on a weekly basis against client-managed reports.
  • Running reports from training systems and scheduling training requirements for employees so everyone keeps up to date with their training.
  • General administration including basic accounting duties.
  • Any other duties or responsibilities that may be assigned to you in your role.
Skills Required
  • Strong Excel skills, including formulas, pivot tables, and data analysis tools.
  • Proficiency in MS Office Suite and general computer operating systems and applications.
  • Basic accounts or finance knowledge.
  • Strong presentation, communication, and interpersonal skills.
  • Exceptional customer service skills.
  • Ability to work independently and as part of a team in a dynamic, fast-paced environment.
  • Outstanding administrative skills with excellent attention to detail.
  • Strong organizational and time management skills.
  • Initiative and a proactive approach to problem-solving.
  • Fluent English is essential for effective communication.
Education / Licenses / Certifications
  • 3 years' experience in a similar administrative role.
  • Proof of education, licenses and certifications will be required where applicable.

LotusWorks is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to creating a diverse and inclusive workplace where all employees feel valued, respected, and empowered.

Seniority level
  • Mid-Senior level
Employment type
  • Part-time
Job function
  • Information Technology
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