Bid Coordinator

4 days ago

Dublin, Dublin City, Ireland Resourcing Group Full time
Bid Coordinator (BIDDLO120325) Dublin City Centre, Republic of Ireland

Salary: EUR42000 - EUR47000 per annum

Resourcing Group have an exciting opportunity to join one of this leading Facilities Management business.

Role Summary

The Bid Coordinator is responsible for managing the entire bid process, ensuring all submissions meet client requirements and deadlines. This role involves coordinating input from various departments, preparing comprehensive proposals, and delivering high-quality bids that reflect the company's expertise in facility management. The ideal candidate is highly organized, detail-oriented, and capable of working under tight deadlines to secure new business opportunities.

Bid Management:

  • Coordinate the end-to-end bid process for facility management contracts.
  • Ensure timely and compliant submission of tenders, proposals, and RFQs (Request for Quotation).
  • Create and manage a bid schedule, assigning roles and responsibilities to team members.

Proposal Development:

  • Gather inputs from relevant departments (operations, finance, legal, HR) to develop competitive proposals.
  • Write and edit sections of the bid, ensuring content is clear, concise, and tailored to client requirements.
  • Customize bid responses to highlight the company's strengths and solutions specific to the client's needs.
  • Act as the central point of contact for all bid-related activities.
  • Liaise with internal stakeholders to collect information and secure approvals for bids.
  • Collaborate with subject matter experts to create compelling technical and financial proposals.

Documentation and Compliance:

  • Ensure all bids comply with client specifications, legal requirements, and company policies.
  • Maintain an organized repository of past bids, templates, and supporting documentation.

Analysis and Improvement:

  • Conduct post-bid analysis to identify areas for improvement and lessons learned.
  • Monitor industry trends and competitor activities to enhance bid competitiveness.

Key Skills and Qualifications:

Education: Bachelor's degree in Business Administration, Marketing, or a related field. Certified APMP Foundation level (desirable)

Experience:

  • 2-5 years of experience in bid coordination, tendering, or proposal writing, preferably in the facility management industry, logistics or healthcare.
  • Familiarity with facility management services (e.g., cleaning, catering, maintenance etc).

Skills:

  • Strong project management and organizational skills.
  • High attention to detail and ability to work under pressure/deadlines.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint).
  • Knowledge of bid management tools or CRM software is a plus.

Personal Attributes:

  • Team player with strong interpersonal skills.
  • Problem-solving mindset and proactive attitude.
  • Flexible and adaptable to changing priorities.

Key Performance Indicators (KPIs):

  • On-time submission of bids.
  • Success rate of winning submitted bids.
  • Quality and accuracy of proposals.
  • Client satisfaction with submitted bids.
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