Personal Assistant to Director of People

4 weeks ago

Dublin, Dublin City, Ireland Rehab Group Full time

About Rehab Group

Rehab Group is a leading voluntary organisation providing services and support to people with disabilities and their families for over 70 years. Each year, we empower more than 10,000 people to live lives of their choosing, promoting independence, dignity, and inclusion. Our People & Culture Team plays a central role in enabling our vision by fostering a positive, agile, and collaborative workplace.

We are proud to be an inclusive employer, welcoming applications from all sections of the community and committed to providing equal opportunities. We actively promote a culture of dignity, respect, and belonging.

The Opportunity

We are seeking an experienced and highly organised Personal Assistant to provide critical administrative and project support to the Director of People & Culture and the HR Leadership Team. This is an exciting opportunity for a proactive professional who thrives in a dynamic environment and enjoys working at the heart of an organisation that drives meaningful impact.

Key Responsibilities

  • Provide comprehensive PA support to the Director of People & Culture, including diary management, travel coordination, and preparation of documentation for meetings and events.
  • Act as the central point of contact for internal and external queries, ensuring professional and timely communication.
  • Manage and coordinate large-scale meetings, HR events, and ad-hoc projects across the People & Culture function.
  • Track project deliverables, follow up on actions, and ensure timelines are met.
  • Oversee the maintenance of HR systems and databases, including staff attendance records and policy compliance tracking.
  • Handle confidential information with discretion and professionalism.
  • Support in the preparation of reports, presentations, and other key documentation for the Leadership Team.

What We're Looking For

  • A minimum of 2-3 years' experience as a Personal Assistant at a senior level.
  • Strong organisational skills with a proven ability to manage multiple priorities.
  • Experience coordinating projects, events, and meetings in a complex, multi-stakeholder environment.
  • Excellent interpersonal and communication skills.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Visio) and comfortable using digital collaboration tools.
  • High levels of initiative, with the ability to make informed decisions independently.
  • A relevant qualification in administration or project management is desirable but not essential.

What We Offer

At Rehab Group, we value our employees and offer a comprehensive benefits package including:

  • Company Pension Scheme
  • Paid maternity/paternity/adoption leave
  • Educational leave & financial support for studying
  • 27 days annual leave
  • Bike to Work Scheme
  • Tax Saver Travel Scheme
  • Income Protection
  • Health and Wellbeing Programme
  • Unpaid Leave options
  • Company Credit Union Scheme
  • Employee Discount Scheme
  • Digital Doctor Service
  • Long Service Reward Scheme
  • Sick Leave
  • Employee Assistance Programme (EAP)

Join Us

If you are a proactive, detail-oriented professional looking to make an impact in a role where no two days are the same, we'd love to hear from you.

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