Business & Project Support Administrator

6 days ago

Dublin, Dublin City, Ireland Cairn Full time

Cairn has a unique opportunity for a high calibre Business & Project Support Administrator to support the Commercial Team. This role reports to the Director of Commercial & Procurement and will support in the day to day operations of the Commercial team. We require an experienced, motivated team player with excellent organisation and communication skills, and a keen attention to detail.

Key responsibilities:

  • Support the Commercial Director with calendar management, mailbox management and project oversight.
  • Assist with Commercial team stakeholder management to include supervision of functional data and activity.
  • Oversight of key Commercial team activity, assisting with communicating and translating requests to functional leads, tracking actions, issuing prompts/reminders and summarising responses/data to Director.
  • Provide support to the commercial teams through the administration of documentation and processes to include:
    • Quantity Surveying contract documentation updates
    • NDA management
    • Regular updating of Delegation of Authority (DOA) lists, NAV authorisations and authorised signatories
    • Quarterly audit of Commercial Document Management System, SharePoint permissions and Commercial team owned distribution lists
    • Generation and tracking of POs
    • Coordination of the administration of legal documentation and fees for Building Control Management System (BCMS)
    • Annual opex budget process including quarterly reviews
    • Support development and review of reports, presentations and communications to a high standard for internal and external use. To include but not limited to:
    • Quantity Surveying Forum presentations
    • Leadership Team Forum content
  • Lead the coordination of meetings and events within the Commercial team, providing support and minute taking where required. To include but not limited to:
    • Monthly Leadership Team Forums
    • Weekly team meetings
    • Quarterly Quantity Surveying Forums
    • Monthly Commercial Review Meetings
    • Subcontractor events - annual, regional and ad hoc
    • Support with team site visits / trips abroad
  • Support the Commercial team with other regular activity including:
    • Annual SCSI subs payment
    • Organisation of quarterly Assessment of Professional Competence (APC) check-ins
    • Annual Christmas gifting (business wide)
    • Ad hoc support to Commercial team
  • Additional tasks will be allocated to reflect increasing levels of development and experience.

The candidate:

  • Minimum 4 years' experience in a challenging administrative role in a fast paced environment.
  • Strong IT skills with competency across Microsoft Excel, PowerPoint, Teams and Outlook.
  • Ability to communicate at all levels across functional departments.
  • A strong ability to multi-task and work to deadlines in a fast-paced environment where relationships, organisation, and a high attention to detail is required.
  • Self-motivated team player but with the ability to work on one's own initiative.
  • Excellent spoken and written communication skills.
  • Enthusiastic and willing to learn.

Working with Cairn Homes:

At Cairn, we believe it is essential that our employees feel valued and appreciated. We therefore offer above industry average remuneration packages with a comprehensive benefits portfolio that's ready to support you for whatever life brings.

We are delighted to offer a suite of benefits when you join Cairn which include:

  • Competitive salary
  • Performance related bonus
  • Pension scheme with matching contributions
  • Full health insurance with Irish Life health
  • Annual salary review
  • Continuous Professional development (CPD) programme & funding
  • Paid maternity & paternity leave
  • Free Cairn annual leave days
  • Life assurance
  • Income protection
  • Employee Assistance Programme with VHI
  • Tax saver - travel and bike to work
  • Culture Committee
  • Talent Development Programmes
  • Approved Profit Sharing Scheme (APSS)
  • Company vehicle (role dependent)

The Cairn purpose is to build sustainable communities where people can thrive.

At Cairn, it's not what we build, it's why we build. It's about putting down a marker that will stand for generations to come. Creating new communities of connection and belonging for an Ireland where people can thrive. Reshaping, redefining, reinvigorating our place in the world. Building for people, progress, and potential. Because when Cairn builds, it's Built For Good.

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