Administrative Assistant – Astrophysics Section
1 week ago
The Dublin Institute for Advanced Studies (DIAS) is an academic research institution with research across Astronomy & Astrophysics, Celtic Studies, Geophysics, and Theoretical Physics. DIAS invites applications for a 2-year Administrator position based in the Astronomy & Astrophysics Section at DIAS Dunsink Observatory.
The Astronomy & Astrophysics Section is a vibrant and inclusive community of more than 30 researchers working on planetary science, solar physics, space weather, star formation, and high-energy astrophysics. Working alongside the academic, technical, and education staff, the Administrative Assistant will provide administrative support to the Section, assisting staff and students with the day-to-day running of their research and engagement activities. Previous administrative experience is essential and previous experience working in a similar environment desirable. The ideal candidate will be highly motivated and organised, possess excellent communication and interpersonal skills and display good initiative. The person appointed will be expected to be flexible and work in partnership with team members.
Duties include:
- Front of house reception duties, greeting visitors and contractors.
- Day-to-day administrative support (e.g., recruitment and finance) for staff and students in the Section.
- Section liaison with the Institute's central administration.
- Support planning and running of events (e.g., seminars, conferences, public events).
Ideal Candidate:
- Strong organisational skills and the ability to manage multiple projects with competing deadlines.
- Experience with financial administration (petty cash, expense reports).
- Excellent written and verbal communication skills.
- High attention to detail and a focus on accuracy.
- Proficiency in Google Suite.
- Experience in event management is ideal but not essential.
The successful candidate will be based at DIAS Dunsink Observatory in Dublin 15, and will also be expected to work at DIAS offices in central Dublin.
This is a full-time 2-year appointment with salary in line with the DIAS Clerical scale. The current (PPC) salary scale for new entrants ranges from €29,793 to €46,947. The starting salary for this position will be in line with public sector rules. The appointee will be subject to the general Irish public sector regulations as regards annual leave, sick leave, and pension entitlements. Further details on the position are available here.
Application Instructions:
- Letter of application (maximum 2 pages).
- Names of two referees (contacted at interview stage).
Candidates should upload these as one single pdf document to the DIAS online e-recruitment system by 17:00 local Irish time on 16 January 2025. Please note that the application deadline may be extended if deemed necessary. Queries about the position can be directed to astrophysics "at" dias.ie.
DIAS is committed to gender balance, inclusion, and diversity. The DIAS Gender Equality and Inclusion Action Plan may be found on our website.
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