Office Manager

3 weeks ago

Dublin, Dublin City, Ireland LGT Capital Partners Full time

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Job Description

The team is looking for a detail-oriented and self-motivated Office Manager and Executive Support for our Dublin office on a fixed term contract of 12 months. This role will support the management team and the wider LGT team in the following key tasks:

Calendar management of key senior management – booking meetings, arranging diaries/schedules etc.
Support the management team with respect to service provider engagement
Record minutes and key actions for senior management
Manage staff travel booking in Egencia.
Maintain all office services, operations and procedures.
Manage office utilities and stock orders/upkeep.
Point of contact for all office building issues with landlord, agents and building management.
Maintaining all office filing, archiving and shredding.
Maintaining all First aid, Fire & Safety records, assessments and necessary certifications.
Oversight of facilities and meeting room management including facilitation of meetings.
Ensure we are compliant and up to date with liability and office insurances.
Assist with deliveries/couriers: answering the door, signing and distribution; occasional post /mail pick up.
Coordination of the recruitment process – communicating with various parties including recruiters and university careers offices, screening CVs, coordinating interviews, preparing job descriptions, follow up with candidates, keeping databases updated.

Calendar management of key senior management – booking meetings, arranging diaries/schedules etc.
Support the management team with respect to service provider engagement
Record minutes and key actions for senior management
Manage staff travel booking in Egencia.
Maintain all office services, operations and procedures.
Manage office utilities and stock orders/upkeep.
Point of contact for all office building issues with landlord, agents and building management.
Maintaining all office filing, archiving and shredding.
Maintaining all First aid, Fire & Safety records, assessments and necessary certifications.
Oversight of facilities and meeting room management including facilitation of meetings.
Ensure we are compliant and up to date with liability and office insurances.
Assist with deliveries/couriers: answering the door, signing and distribution; occasional post /mail pick up.
Coordination of the recruitment process – communicating with various parties including recruiters and university careers offices, screening CVs, coordinating interviews, preparing job descriptions, follow up with candidates, keeping databases updated.
Co-ordinate student placements.
Manage ad-hoc employee related queries

Requirements

Under-Graduate degree or equivalent.
2+ years' experience in a Executive Support/Facility Management role.
Strong inter-personal skills and ability to communicate effectively.
Proficiency in Microsoft Suite.
Highly organized and able to work autonomously.

Contact Information

If you are interested in becoming an integral part of a successful alternative investment management team in an international, multicultural working environment we will be pleased to get to know you soon.

For further information please contact us.

Stephen Dunphy

Human Resources

LGT Capital Partners (Ireland) Ltd.

Contact:

+353 1 264 8652Seniority level

Seniority levelEntry level

Employment type

Employment typeFull-time

Job function

Job functionAdministrative
IndustriesInvestment Management

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