Utility & Operations Administrator

Cairn has a unique opportunity for a detail focused Utility and Operations Administrator,working as part of a team to ensure the administration requirements associated with various state, semi- state and private utility bodies is fully managed. This is a versatile multi-tasking role, within the utilities team, but also providing cross assistance to the DMS, fleet and plant and Building services teams, as well as support to the department leads as required.

Key responsibilities:

• In conjunction with the existing team, provide administration management and tracking of all utility connections (water, communications, ESB, public lighting etc.), liaising with site teams as required.
• Maintaining utility trackers for all active construction projects; tracking and monitoring of applications submitted by consultants & metering status, processing connection offers by securing signatures, payments and legal agreements, including wayleaves.
• Submitting utility applications as required – Liaising with external design teams and internal site teams, completing application forms, compiling supporting documentation, monitoring progress and finalising contracts
• Look-ahead support – planning for new developments by liaising with site teams to ensure all site start-up administration criteria is met for utilities and third-party requirements.
• Supporting HomeBond and road opening licence submissions – compiling and uploading registration information, review of site documentation ahead of submissions, tracking submissions.
• Assistance with utility billing – registration with suppliers, monitoring billing, ensuring domestic transfer to new account holders. Recording usage/commercial data for use in internal reporting
• Assisting the departmental lead with administrative support as required - diary management, arranging meetings, updating documents, organising and recording folders
• Preparing and issuing presentations and reports associated with the functions
• In points of high demand, provide support to the closely linked DMS and Fleet and Plant teams with administrative tasks
• Multipurpose tasks – compiling of ESG (Environmental, Social & Governance) information & other miscellaneous reporting, document management, administration support tasks as required

The candidate:

• Minimum 2-3 years' experience in an administration role
• Experience managing high-volume administrative requirements
• Pro-efficient in all Microsoft Office applications (Word, Excel, PowerPoint)
• A strong ability to multi-task in a rapid-paced environment where relationships, organisation, and a high attention to detail is required
• Self-motivated team player but with the ability to adapt and work on one's own initiative
• Customer focussed individual with a "can do" attitude

Working with Cairn Homes:

At Cairn, we believe it is essential that our employees feel valued and appreciated. We therefore offer above industry average remuneration packages with a comprehensive benefits portfolio that's ready to support you for whatever life brings.

We are delighted to offer a suite of benefits when you join Cairn which include

• Competitive salary
• Performance related bonus
• Pension scheme with matching contributions
• Full health insurance with Irish Life health
• Annual salary review
• Continuous Professional development (CPD) programme & funding
• Paid maternity & paternity leave
• Free Cairn annual leave days
• Life assurance
• Income protection
• Employee Assistance Programme with VHI
• Tax saver - travel and bike to work
• Culture Committee
• Talent Development Programmes
• Approved Profit Sharing Scheme (APSS)
• Company vehicle (role dependent)

The Cairn purpose is to build sustainable communities where people can thrive.

At Cairn, it's not what we build, it's why we build. It's about putting down a marker that will stand for generations to come. Creating new communities of connection and belonging for an Ireland where people can thrive. Reshaping, redefining, reinvigorating our place in the world. Building for people, progress, and potential. Because when Cairn build, it's Built For Good.