Tender Coordinator

3 weeks ago

Dublin, Dublin City, Ireland WHScott & Son Full time

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Dublin, London or Bristol | Engineering & Construction | Full-Time

Are you a detail-driven professional with a passion for project coordination and winning contracts? We're looking for a Tender Coordinator to manage the full tender process from opportunity identification to final submission. This is a key role in driving the growth of WH Scott Group, securing contracts in the lifting and handling solutions industry across Ireland and the UK.

Why Join Us?

  • Be part of an industry leading, long-established company in a dynamic industry
  • Work with an experienced team in a collaborative environment
  • Play a vital role in securing high-value contracts and expanding our market presence

What You'll Be Doing:

  • Write tenders and develop strategies around tender submissions
  • Actively search and track new tender opportunities
  • Ensure correct industry codes are used for relevant tender alerts
  • Manage access and credentials for all tender portals
  • Finalize all bids, leveraging your experience
  • Prepare the final presentation
  • Manage a team working in this area within the group
  • Communicate new tenders to relevant business partners for approval
  • Review all tender documents in SharePoint before submission
  • Oversee the entire submission process, ensuring compliance with all requirements

Project Coordination

  • Oversee our tender project management tracker to assign tasks and set deadlines
  • Collaborate with different departments to gather necessary information
  • Ensure timely and high-quality submission of all tenders

Documentation & Compliance

  • Maintain up-to-date company documentation for tenders
  • Keep a database of standard responses and update as needed

Bid Preparation & Submission

  • Work with technical teams to create competitive, high-quality bids
  • Proofread, quality-check, and submit tenders on time

Stakeholder Communication

  • Keep the Marketing manager, CEO, and key stakeholders updated on tender progress
  • Conduct post-tender debriefs to improve future bids

Experience: Minimum 4 years in tender coordination, ideally in engineering or construction

Skills:

  • Strong organisational & project management abilities
  • Excellent attention to detail and ability to meet tight deadlines
  • Proficiency in Microsoft Office (especially Excel)
  • Knowledge of public procurement processes in Ireland & the UK
  • Experience in the lifting & handling equipment industry

What we offer:

  • Competitive salary starting from £50,000/year (dependent on experience)
  • 20 days annual leave
  • Company pension and life insurance
  • Enhanced paternity leave
  • Free on-site parking
  • Death in service

Ready to Make an Impact?

If you're a highly organized professional who thrives in a fast-paced environment, we want to hear from you Apply today and become a key player in WH Scott Group's continued success.

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