Payroll Specialist

Overview

Job Title: Payroll Specialist (People Function)

Division/Function: Human Resources

Reports to: Payroll Manager

Job Family: Corporate Services

Career Stream: Professional

Career Zone: Administrative

Contract: Permanent

Closing Date for Applications: Friday 5 September 2025

Role Summary

We have an exciting opportunity for a talented and motivated individual to join the HR team as a Payroll Specialist. This is a full-time role offering exposure to payroll operations and reward structures, with opportunities to contribute to broader HR initiatives including job architecture development.

Principal Accountabilities

• Collate, prepare, and input one monthly (circa 850 employees) and six quarterly payrolls via an outsourced provider
• Ensure accuracy of all payment and deduction instructions
• Prepare monthly and quarterly payroll signoffs and statutory returns (e.g., ROS, pension returns, reconciliations, SLA)
• Respond to payroll-related queries professionally and accurately
• Complete relevant social welfare forms
• Administer company benefit schemes including pensions, healthcare, and other rewards
• Support pension scheme operations including reporting, compliance, and reconciliations
• Process payroll and HR-related invoices through the NTMA PO system
• Approve employee setup and changes in the HR system for payroll inclusion
• Participate in employee induction presentations with payroll and benefits guidance
• Provide manual payroll calculations for employee queries
• Maintain and update HR procedures
• Contribute to the implementation and documentation of job architecture frameworks as they relate to compensation and benefits
• Collaborate with HR colleagues to support initiatives and drive continuous improvement

Experience Requirements

• IPASS qualified
• Minimum 3+ years' experience in payroll processing, with strong working knowledge of Irish tax, PRSI, and levy calculations
• Experience collaborating cross-functionally with HR, Finance, and external payroll vendors to ensure seamless payroll delivery
• Proven ability to operate within a strong audit and compliance framework, ensuring accuracy, accountability, and adherence to regulatory standards
• Track record of supporting team goals, contributing to shared success, and participating in process improvement initiatives
• Comfortable working with HRIS, with a high level of systems literacy
• Demonstrated experience in pension scheme support and reward/benefits management, including coordination with external providers
• Exposure to HR operations and job architecture frameworks would be beneficial

Skills

• IPASS Qualified or equivalent
• Vendor management and Oversight experience
• Exceptional numerical accuracy and attention to detail
• Strong prioritisation and task management abilities
• High level of systems literacy
• Excellent written and verbal communication skills
• Collaborative team player with strong interpersonal capabilities
• Thorough knowledge of Irish and European data protection legislation

Pension Abatement

If an appointee has previously been employed in the Civil or Public Service and that appointee is entitled to or in receipt of a pension from the Civil or Public Service or where a Civil/Public Service pension comes into payment during the appointee's re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and other Provisions) Act 2012.

Please note: In applying for this position, you are acknowledging that you understand that the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department/Office/Body will support an application for an abatement waiver in respect of appointments to this position.

Applicants will be required to complete a pre-employment declaration to confirm whether they have previously availed of a Public sector pension scheme.

Accessibility and Equal Opportunity

Necessary arrangements can be made at interview stage to accommodate the needs of candidates with disabilities. If you are having difficulty uploading your CV online or in fully accessing any information on this site please email

The NTMA is proud to be an equal opportunities employer. We recognise that a diverse and inclusive workplace informs better decision making, creative thinking, innovation and drives business performance. We are strongly committed to ensuring that our workforce is representative of our society.

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Human Resources

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