Human Resources Administrator

HR ADMIN

Overview:

VIOTAS is currently looking for a proactive and detail-orientated HR Admin to support the day-to-day operations of the HR function globally. This role is ideal for someone looking to grow their career and develop in a full employee lifecycle role.

About VIOTAS:

VIOTAS is a market leader in smart grid technology and demand response services. Headquartered in Limerick with global offices in Melbourne, Krakow, and Texas (U.S.), VIOTAS enables commercial and industrial clients to actively participate in electricity markets, generating revenue while supporting renewable energy integration and grid stability.

Recognised internationally for innovation and growth, VIOTAS plays a critical role in building a sustainable energy future and was named Ireland's fastest-growing technology company at the Deloitte Fast 50 Awards in 2019.

Key Responsibilities:

Recruitment & Onboarding

• In this role you will learn a full 360 degree recruitment cycle including how to ascertain suitability of candidates, interview, and headhunt
• Coordinate interview scheduling and communicate with candidates and hiring managers.
• Post job advertisements on internal and external platforms.
• Support the onboarding process including preparing offer letters, contracts, and induction materials.
• Set up new hires in the HRIS system and manage onboarding checklists.

HR Administration

• Maintain and update employee records in the HRIS (e.g., BambooHR), ensuring accuracy and confidentiality.
• Support the tracking of HR metrics such as turnover, absence, and training compliance.
• Assist in the preparation and distribution of HR communications and documents.
• Maintenance of HR inbox and cloud filing systems.

Policy & Compliance

• Ensure HR documents, policies, and procedures are up to date and compliant with GDPR, APP, and other relevant data protection regulations.
• Support Health & Safety documentation and reporting compliance.
• Assist in the preparation of documentation for audits and internal reviews.

Employee Lifecycle Support

• Coordinate probation and performance review reminders.
• Conduct check-ins.
• Help with offboarding administration including exit interviews and final documentation.
• Monitor and manage leave entitlements and support absence tracking processes.

Compensation & Benefits

• Support with the administration of employee benefits and company wellness programmes.
• Respond to general employee queries regarding payroll, leave, and benefits.

Employee Engagement & Events

• Assist in organizing engagement initiatives, surveys, and wellbeing programmes.
• Help coordinate training sessions, workshops, and HR events.
• Participate in the People & Culture Committee.

HR Projects

• Contribute to ongoing HR projects and initiatives as required.
• Conduct basic research and benchmarking tasks to support HR improvements.

Essential Requirements:

• Qualification in Human Resources, Law, Business, or relevant field.
• Working knowledge of HR practices and employment legislation.
• Strong attention to detail and a high level of confidentiality.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office.
• Excellent ability to manage multiple tasks and meet deadlines effectively.

Desirable:

• CIPD Membership.
• Previous experience in a HR admin or HR support role.

Job Type: Full-Time, Permanent.

Location: Limerick – Hybrid.

Salary: Competitive based on qualifications, experience, and skills.

Benefits:

• Healthcare
• Pension
• Self-Directed Training Budget of €3,000 per year plus 10 days training leave
• Annual performance-based bonus.
• 25 days annual leave.
• Death-In-Service benefit.
• Dedicated People & Culture club

Working at VIOTAS:

VIOTAS fosters innovation, empowers autonomy, and cultivates an inclusive, flexible work culture. Our diverse, skilled team is dedicated to excellence and passionate about shaping a sustainable, low-carbon future.

Recognised among Ireland's Best Workplaces and Best Workplaces in Tech in 2023, VIOTAS prioritises continuous training, professional development, and employee well-being.

VIOTAS is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Interested in being a part of a team shaping the future of sustainable energy? Apply today and join us in shaping the future of energy technology and sustainable solutions.