Office Administrator

2 weeks ago

Dublin, Dublin City, Ireland Passive Fire Protection Full time

At PFP Fire Systems, we're hiring an office administrator to join our dynamic team. Your role will involve managing day-to-day office operations, coordinating administrative tasks, and ensuring the office runs smoothly. We're looking for someone with exceptional organisational and communication abilities, along with a dedication to fostering a positive and efficient work environment. If you are prepared to make a substantial impact and help drive our company's success, we encourage you to apply and join our committed team.

PFP Ireland is a specialist in the implementation of passive fire protection, supporting customers from initial specification through to project certification. We have over 70 employees, 5 of whom are based from our office in Maynooth.

Job Responsibilities:
  1. Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly.
  2. Provide support to the operations team and management, including handling correspondence, preparing documents, and scheduling meetings.
  3. Manage communication channels, such as phone calls and emails.
  4. Maintain filing systems and ensure the proper retention, protection, and disposal of records.
  5. Manage time sheets, data entry and other record-keeping tasks.
  6. Track and review company absence, annual leave, sickness, parental leave, etc. within the Time and Attendance System.
  7. Organise and maintain employee training records, arrange inductions and book specific training in a timely manner.
  8. Oversee supplies to ensure resources are available when needed.
  9. Review and update policies as necessary to reflect changing needs.
  10. Use Sage 50 to process invoices and manage stock levels.
  11. Support the onboarding and training of new employees.
  12. Work with company specific software; Plan Radar, Sling, Boxcore, etc.
Work Hours:

20-30 hours. We have the flexibility to work with the successful candidate to develop a work schedule that suits both parties.

Qualifications and Skills:
  1. Keeps track of multiple tasks simultaneously.
  2. Strong verbal and written communication skills.
  3. Works well with others and can foster a positive work environment.
  4. Completes tasks on time and can properly prioritize work.
  5. Proficiency in using Microsoft Office software and database management.
  6. Strong attention to detail and accuracy.
  7. Be able to work on your own initiative as well as work well in a team setting.
  8. Comfortable in a high-pressure environment.
  9. Proactive, dedicated and focused.
Education and Requirements:
  1. Two years' experience in an office setting.
  2. Construction knowledge is preferred.
  3. Proficient with Microsoft Office software and phone systems.
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