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Junior Payroll Administrator

4 weeks ago

Dublin, Dublin City, Ireland TN Ireland Full time

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Unit 16, The Hub Logistics Park, Bracetown, Dublin 15

9:00 to 17:00 Monday to Thursday. 09:00 to 16:30 Friday with an hour lunch break each day. Total 37 hrs per week.

Depending on experience / qualifications

Purpose:

This job exists to support the fortnightly payroll function and all associated tasks.

Key Activities:

  • Maintaining all staff records from set up of new employees to acceptance of new employees into payroll and T&A system. Issuing staff letters, completing social welfare forms related to payroll.
  • Processing fortnightly payroll importing timesheets into payroll, all reporting / queries, tax credits processing, Revenue administration.
  • Processing fortnightly payroll payments to bank adhering to strict deadlines.
  • Dealing with payroll queries in relation to hours or tax from Operations staff and or Operations Supervisors over the phone and by email.
  • Carrying out budget checks on wages hours paid against charge out budget to clients. Updating contract budgets in our system.
  • Liaising with HR team on any staff / compliance issues as required.
  • Maintenance of filing system in an organised manner for all payroll records.
  • Assisting Office/ Payroll Manager in day to day office activities by carrying any out other administration duties of a reasonable nature.
  • Assisting Office/Payroll Manager with any new or ongoing projects related to payroll.

Reporting to: Office/ Payroll Manager.

Performance Skills:

Must have a high attention to detail and excellent communication, organisation, listening, diplomacy, teamwork and multi-tasking skills.

Suitable candidate must take pride in and understand the importance of finishing tasks allotted each day / month.

Confidentiality is key in this position and a full understanding of GDPR is necessary (training given).

Technical Skills:

  • Excellent written, reading and oral English.
  • Excellent computer / keyboard / accuracy skills.
  • Excellent literacy skills including spelling and grammar to ensure effective business communication by e-mail, letter.
  • Advanced Microsoft packages skills, particularly Excel, Word, Outlook.

Experience:

  • Some relevant payroll / administration experience is an advantage.

Qualifications:

  • Leaving Certificate Education Level as a minimum.

Personal Attributes:

  • Diplomatic personality with pleasant demeanour and calm disposition.
  • Ability to prioritise workload under pressure.
  • Ability to work in a team and on your own initiative.
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