Property Sales Administrator

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Avril Clare Recruitment Ltd Property and Asset ManagementPrincipal & Owner | Property & Asset Management Specialist's | 087 2220217 | Finalist Image Magazine Business Woman of the year awards. | Finalist -…

Property Sales Administrator

My client is an award-winning leading property firm with a long-established reputation for excellence across residential sales, lettings, commercial property, and property management. Since 1967 my client has been market leaders with a dedicated team averaging 20 years of experience within the company. My client prides themselves on professionalism and a client-first approach.

Position Overview: My client is seeking a highly organised and articulate Sales Administrator to support their busy and dynamic Sales Team. This is an excellent opportunity for a motivated individual with proven experience in property administration to join a professional, friendly, and well-supported environment.

Role Overview: The Sales Administrator is responsible for providing efficient & vital administrative support to the sales team, ensuring smooth and effective operations while delivering excellent customer service.

Key Responsibilities:

• Provide support to the sales team by responding to their queries and assisting with information and documentation.
• Act as the first point of contact for phone calls and email enquiries, ensuring prompt and professional responses.

Sales Documentation and Reporting:

• Prepare, update, and maintain accurate sales-related documents, including reports, statistics, and Sales Advice Notes.
• Maintain and update price lists for new homes schemes.
• Updating client & solicitors reports on weekly basis
• Updating Sales Tracker reports & liaise with sales team as needed for updates.

Document Management:

• Oversee the document process for 2nd hand and new homes developments.
• Ensure accurate and timely processing of sales documents and maintain an organised document filing system.
• Updating software system with property updates and viewing details
• Liaising with marketing team on property updates
• Uplaodng new properties to software system

Customer Enquiries and Communication:

• Monitor and respond to sales email enquiries, ensuring all customer interactions are handled professionally.
• Assisting to Create and issue mail merges for property launches and marketing campaigns.

Organisational Support:

• Set up and organise digital and physical folders for the team, ensuring easy access to important documents and files.

Qualifications and Skills:

• Minimum 2 years' experience in a property administration role.
• Excellent verbal and written English is essential.
• Strong organisational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with Reapit or similar CRM systems is an advantage.
• Attention to detail and ability to maintain accurate records.
• A proactive approach and the ability to work both independently and as part of a team.

Key Requirements:

• Proven ability to manage multiple tasks with strong attention to detail and accuracy.
• Confident, courteous, and professional manner when dealing with clients.
• High standard of customer service and a proactive, solution-focused approach.
• Fast and accurate typing skills.
• A flexible and adaptable attitude with a willingness to contribute to team efficiency.

Personal Attributes:

• Positive and approachable team player.
• Self-motivated and capable of working independently.
• Reliable, trustworthy, and discreet.
• Highly organised with a strong sense of responsibility and ownership.

Why Join Us?

• Be part of a highly respected, award-winning property firm.
• Work within a supportive and experienced team environment.
• Gain hands-on experience in a dynamic and fast-paced office.
• Full-time, office-based role with an immediate start available.

Seniority level

• Seniority levelMid-Senior level

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative, Customer Service, and Writing/Editing

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