Office Manager

3 weeks ago

Dublin, Ireland Danu Energy Consulting Limited Full time

About Danu Danu Energy Consulting Ltd (Danu) is an engineering consultancy business specialising in renewable energy and sustainability projects. Our current project base includes onshore wind, solar PV, energy storage and grid infrastructure projects. We want our staff and our company to be known for offering the highest standards of delivery, expertise and client service. Danu endeavours to create an interesting, flexible and fair workplace and in return we ask our staff to show enthusiasm, professionalism and dedication. About the Role We require an Office Manager to manage and co-ordinate business administration tasks across the company. The role will cover general administration, accounting/finance and some human resources (HR) functions. This is a full-time, office-based, role but we are willing to consider part-time hours on a case by case basis. Responsibilities Administration Carry out general business administration tasks. Manage office supplies and equipment (including stationary, food & drink, etc) Manage health and safety equipment and maintain register for same. Prepare meeting room for client meetings. Greet visitors on arrival to office. Manage, in conjunction with other staff, the companys quality management system. Organise staff training courses, attendance at conferences, hotel bookings, travel arrangements, etc. Organise company events. Help to maintain the company website and social media pages. Manage and liaise with company suppliers, including external IT consultants, accountants, legal advisor, HR advisors, landlord, etc, as required. Complete other duties as required by the management team. Undertake relevant training as deemed necessary by the management team. Accounts & Finance Manage monthly payroll in conjunction with external accountants. Reconcile bank transactions in Xero. Issue invoices and monthly statements to clients. Pay invoices to suppliers. Manage staff expenses payments and revenue reporting. Review project budgets against spend, maintain reports for same. Human Resources Manage recruitment process including posting job adverts, liaising with applicants, issuing employment contracts. Order equipment, software, etc, for new starters. Manage staff onboarding process. Maintain staff training matrices. Organise training events. Coordinate annual review process for staff. Manage timesheets, attendance and leave bookings. Person Requirements Five years experience in an office management or similar role. Good IT skills including Word, Excel, PowerPoint and email. Experience with accounting software (ideally Xero) would be a significant advantage. Experience in managing basic HR functions would be a significant advantage. Must be good at dealing with people. Proficiency in the English language. Strong communicator. Strong written skills and ability to produce professional, presentable documents. Able to work from our Dublin office (this is not a remote working position). Legally entitled to work in Ireland. How to Apply If this role is of interest and if you believe you meet the criteria, please send an application letter (maximum two pages) and your CV to for our consideration. We will aim to respond to all applicants but if we have not replied within 8 weeks your application has not been successful. We will hold interviews in our Dublin office. Skills: Office Management Office Administration Accounts HR Administration Office Duties Payroll Administration Benefits: Pension Healthcare 25 days a/l CPD

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