Facilities Coordinator

1 month ago


Dublin, Ireland Apleona UK Full time

The details for the selected vacancy are shown below.

  • Advert Text

    Position Title: Facilities Coordinator

    Location : Dublin, Ireland 

    Reporting to: Soft Services Lead/ GMP Lead

    Overall Purpose of the Job

    Accurately and efficiently manage and coordinate aspects of various Facilities ManagementContracts. The Facilities Coordinator will work closely with an existing team headed up by a contractsmanager to ensure the smooth running of these contracts.Services include Facilities Management, Hard and Soft Services, Adhoc projects, and back-offadministration (updating CAFM, KPI deliverables, reporting).

    Main duties and responsibilities

    • Be a hands-on Coordinator assisting staff in executing duties outlined on PPM and fully managingreactive Work Order requests daily intake.
    • Ensures the timely execution of all Work Orders within the permitted parameters plus contractor PM’sPOC
    • Ensure Key Performance Indicators are being achieved, escalating known issues to the accountmanager
    • Review and approve subcontractor invoices and verify works are done (reports & dockets)
    • Ensure Service Inspections are carried out in detail, documented, and executed in a timely andefficient manner.
    • Coordinate all contractors that attend site and ensure all the relevant documentation is in place priorto the work commencing.
    • Knows and ensures consistent compliance with companies’ Health, Safety & Quality policies, andprocedures.
    • Ensures efficient management of all utilities, monitors, and document consumption levels.
    • Ensures efficient management and maintains sufficient levels of cleaning chemicals and consumables.
    • Ensures in-house audits and projects are at a high standard of service and are maintained at all timesin accordance with the company KPI/SLA lines
    • Ensure efficient management of the Asset register. Ensuring all damaged FF&E is recorded andreported.
    • Ensure any accidental and wilful damage is recorded and reported promptly.
    • Manage staff training through Training Procedures Tool
    • Be an Apleona ambassador

    The ideal candidate:

    • Excellent interpersonal and communication skills
    • Solution minded
    • Understand safe working practices and health and safety legislation
    • Ability to work on their own
    • Well-organized and capable of prioritizing own work
    • Flexible, Honest and reliable 
    • To be able to Innovative and initiate all tasks appropriately

    Qualifications and Experience

    • A minimum of 3 years experience coordinating Hard and Soft Facilities Services.
    • Experience in managing people
    • Experience with KPIs and client interactions
    • Facilities management qualification preferably or suitable qualification in a business or technical field. 

    Job Ref 11399

    #J-18808-Ljbffr


  • Dublin, Ireland Apleona HSG Facility Management Full time

    Advert Text Position Title: Facilities Coordinator Location : Dublin, Ireland  Reporting to: Soft Services Lead/ GMP Lead Overall Purpose of the Job Accurately and efficiently manage and coordinate aspects of various Facilities ManagementContracts. The Facilities Coordinator will work closely with an existing team headed up by a...


  • Dublin, Ireland Apleona UK Full time

    The details for the selected vacancy are shown below. Advert Title Facilities Coordinator - Dublin, Ireland Advert Text Overall Purpose of the Job Accurately and efficiently manage and co-ordinate aspects of GMP Facilities Management Contracts. The Facilities Coordinator will work closely with an existing team, headed up by a contracts manager, to...


  • Dublin, Ireland Apleona HSG Facility Management Full time

    Advert Text Overall Purpose of the Job Accurately and efficiently manage and co-ordinate aspects of GMP Facilities Management Contracts. The Facilities Coordinator will work closely with an existing team, headed up by a contracts manager, to ensure the smooth running of these contracts. Services include Facilties Management, Hard and Soft Services,...


  • Dublin, Ireland Savills Full time

    The Role / Location The main function of this role is to provide Facilities Management support to our prestigious client and oversee day to day operations onsite. The candidate must be able to manage a fast-paced environment. Strong planning and co-ordination skills are essential, with management of various stakeholders at the building the fulcrum of...


  • Dublin, Ireland Savills Full time

    The Role / LocationThe main function of this role is to provide Facilities Management support to our prestigious client and oversee day to day operations onsite. The candidate must be able to manage a fast-paced environment. Strong planning and co-ordination skills are essential, with management of various stakeholders at the building the fulcrum of this...


  • Dublin, Ireland Apleona HSG Facility Management Full time

    Advert Text Overall Purpose of the Role The Mobile Front of House Facilities Coordinator will deliver a range of workplace services across a number of our key client sites. Main Duties Perform front of house duties on multiple sites. Ensure soft services are carried out on site as per client agreements. Maintain Health & Safety records. ...


  • Dublin, Ireland Apleona UK Full time

    The details for the selected vacancy are shown below. Advert Title Facilities Administrator Advert Text Position Title: Facilities Coordinator Location : Client Site Reporting to: Contract Manager Overall Purpose of the Job Accurately and efficiently manage and co-ordinate aspects of various FacilitiesManagement Contracts. The Facilities...


  • Dublin, Ireland Apleona HSG Facility Management Full time

    Advert Text Position Title: Facilities Coordinator Location : Client Site Reporting to: Contract Manager Overall Purpose of the Job Accurately and efficiently manage and co-ordinate aspects of various FacilitiesManagement Contracts. The Facilities Coordinator will work closely with an existing team,headed up by a contracts manager, to ensure the...


  • Dublin, Dublin City, Ireland Collins McNicholas Recruitment Full time

    My client, a major multinational here in Galway, is seeking a Building Coordinator to join them. The Role: The Building Coordinator is responsible for overseeing the day-to-day operations and maintenance of the building facilities. This role involves managing vendor relationships, coordinating maintenance and repair activities, and ensuring...

  • Facilities Manager

    1 month ago


    Dublin, Ireland Lex Consultancy Full time

    Our client are one of the top commercial property companies in Ireland and they are currently for a  Facilities Manager  to join their team. This is a permanent role managing common areas in high-end PRS Developments. This is a fantastically varied role which will encompass managing common areas of all sorts including office space, gyms, tenant...

  • Contract Coordinator

    3 weeks ago


    Dublin, Ireland Apleona UK Full time

    The details for the selected vacancy are shown below. Advert Text Overall, Purpose of the Job Accurately and efficiently manage and co-ordinate aspects of GMP Facilities Management Contracts. The Contract Coordinator will work closely with an existing team, headed up by an operations manager, to ensure the smooth running of these contracts. Services...

  • BIM Coordinator

    3 weeks ago


    Dublin, Ireland Asset Recruitment Full time

    REF:01190 BIM Coordinator Asset Recruitment proudly presents an opportunity for a BIM Coordinator to join our client, a growing specialist Mechanical and Process Engineering contractor Responsibilities: Develop 3D construction models using base information such as PID’s, facility scans, and cloud data. Provide construction detailing to enable automatic...

  • Talent Coordinator

    1 month ago


    Dublin, Ireland MARKJAMES SEARCH LTD Full time

    Talent Acquisition Coordinator Dublin office 08:00 - 17:00€120 - €150 per day PAYE doe I am working with a leading Technology who are looking for a confident and detail-oriented Talent Coordinator to support a busy Talent Acquisition Team. This a great opportunity to build your knowledge in Talent Acquisition with a global brand. Responsibilities: ...


  • Dublin, Ireland Amazon Data Services Ireland Limited Full time

    At Amazon, we're working to be the most customer-centric company on earth! Amazon is a place where builders can build. We hire the world's brightest minds and offer them an environment in which they can invent and innovate to improve the experience for our customers. If you'd like to help us build a place where you can find and buy anything online, this is...

  • Help Desk Coordinator

    4 weeks ago


    Dublin, Ireland Broadline Recruitment Group Ltd. Full time

    Help Desk Coordinator Location: Dublin 22 Office Hours: Monday – Friday Salary: €35k+ Our client is looking for an experienced Service Desk Coordinator to join their successful team. The ideal candidate will have previous help desk experience in a fast paced environment or customer service experience. This is a perfect role for someone looking to...

  • Office Coordinator

    7 days ago


    Dublin, Dublin City, Ireland CBRE Full time

    Office CoordinatorJob ID165997Posted08-May-2024Service lineAdvisory SegmentRole typeFull-timeAreas of InterestAdministrativeLocation(s)Dublin - Dublin - IrelandJob Information: Job Title: Office Co-OrdinatorLocation: 3rd Floor Connaught House 1 Burlington Road Dublin 4 D04 C5Y6Reports to: Office ManagerAbout the Role:As a CBRE Office Co-Ordinator, you will...


  • Dublin, Ireland Savills Full time

    The Role / Location We are seeking a Maintenance Coordinator to join the property management team based on site at Northside Shopping Centre. This individual will be responsible for assisting in day-to-day operations and maintaining the property to the highest possible standards. They will ensure all facilities, including the buildings and its assets,...

  • Office Coordinator

    1 week ago


    Dublin, Ireland CBRE Full time

    Office Coordinator Job ID 165997 Posted 08-May-2024 Service line Advisory Segment Role type Full-time Areas of Interest Administrative Location(s) Dublin - Dublin - Ireland Job Information : Job Title: Office Co-Ordinator Location: 3rd Floor Connaught House 1 Burlington Road Dublin 4 D04 C5Y6 Reports to:...


  • Dublin, Ireland Jacobs Full time

    Life Safety Systems Designer - Advanced Facilities, Electronics-(ELE0002DA) Your Impact: At Jacobs, we'll inspire and empower you to deliver your best work so you can evolve, grow and succeed – today and into tomorrow.With more than 55,000 people in 40+ countries, working at Jacobs offers an exciting range of opportunities to develop your career...


  • Dublin, Ireland Savills Full time

    The Role / LocationWe are seeking a Maintenance Coordinator to join the property management team based on site at Northside Shopping Centre. This individual will be responsible for assisting in day-to-day operations and maintaining the property to the highest possible standards. They will ensure all facilities, including the buildings and its assets, are...