People Project Coordinator

1 month ago

Dublin, Ireland Aer Lingus Group Full time

We are seeking a detail-oriented and proactive People Project Coordinator to join our People transformation team. The Project Coordinator will play a crucial role in supporting the execution of various projects and initiatives within the organisation. As Project Coordinator, you will be responsible for coordinating project activities, tracking progress, and ensuring that project deliverables are completed on time and within scope.

The People team is undertaking a 3 year transformation programme with over 30 projects planned or in flight spanning all areas of the candidate and employee lifecyle, including onboarding, recognition, HR technology, and service delivery. The ideal candidate for this role will have excellent organisational skills, strong attention to detail, and the ability to work effectively with ambiguity. 

The People Project Coordinator should have experience in the following areas:

  • Coordinate project activities and tasks to ensure timely execution and delivery.
  • Collaborate with the Transformation team and other stakeholders to define project objectives, deliverables, and success criteria.
  • Track project milestones, deliverables, and deadlines, and provide regular updates to project stakeholders.
  • Assist in the development and maintenance of project documentation, including project charters, schedules, and resource plans. 
  • Organise and facilitate project activities, including scheduling meeting, coordinating stakeholders preparing agendas, documenting minutes, and following up on action items.
  • Support stakeholder communication and engagement efforts, including drafting communications materials and coordinating distribution.
  • Assist in the identification and mitigation of project risks and issues. 
  • Collaborate with cross-functional teams to ensure alignment and coordination across projects.
  • Facilitate communication and collaboration among project team members, fostering a positive and productive team environment.
  • Support the implementation of project management best practices and process improvements within the organisation. 
  • Provide administrative support as needed to the projects included under the People transformation plan.
  • Maintain project documentation and files in a central repository.
Your qualifications and key criteria
  • Bachelor's degree in Business Administration, Project Management, or related field. 
  • 1-2 years of experience in project coordination or administration. 
  • Strong organisational and time management skills, with the ability to prioritise tasks effectively.
  • Excellent communication and interpersonal skills, with the ability to work collaboratively across teams.
  • Familiarity with web-based collaborative platform, such as SharePoint and Confluence.
  • Familiarity with Agile project management methodologies and tools (e.g., Microsoft Project, Asana, Trello, Jira).
  •  Attention to detail and a commitment to quality and accuracy.
  • Ability to adapt to work independently changing priorities and manage multiple projects simultaneously.
  • Fluent in English, both written and spoken.
  • Eligible to live and work in the EU.
  • Hold a current unrestricted worldwide passport.
  • Able to pass an aviation security vetting process, that includes an enhanced background check* or be in possession of a current airside pass for the airport as this position is based in Dublin. 

Closing Date: April 24th 2024.

At Aer Lingus, we embrace diversity and believe in providing equal opportunities to all qualified individuals. We are dedicated to cultivating an inclusive and respectful work environment that values employees' unique backgrounds, experiences, and perspectives. We do not discriminate based on race, gender, sexual orientation, age, disability, or any other protected status. If you have any questions or require any accommodations to support you in your application, please contact us at recruit@aerlingus.com.

Division / Department

People - Restructuring

Contract type

employee recruitment - permanent

Job location Job location

Republic of Ireland, Dublin, Dublin

General information Vacancy Reference number 003349

Vacancy Reference number 003349 About us

At Aer Lingus, we believe in going above and beyond to connect people, places and possibilities. Whether working at the airport, in our offices or at home - every employee has a role to play in making Aer Lingus the heart of travel to, through and beyond Ireland for generations to come.
How do we do this? We Put Safety First. There's nothing more important. We Are Customer Focused. We champion the customer and go above and beyond to get things just right for them. We're Stronger Together. With a ‘how can I help?' attitude, we communicate and collaborate to achieve shared success. We Own It. We do what we say we're going to do and always follow through. We Look Forward. We build the future by embracing change today.

What we offer

As well as offering you a competitive salary, career advancement opportunities and staff travel benefits (with Aer Lingus and many other international airlines), you will also have the opportunity to work in a dynamic and collaborative environment and to join a team of amazing professionals who are passionate about the aviation industry. To learn more about the exciting benefits and opportunities that await you at Aer Lingus please visit our website.
At Aer Lingus, we embrace diversity and believe in providing equal opportunities to all qualified individuals. We are dedicated to cultivating an inclusive and respectful work environment that values employees' unique backgrounds, experiences, and perspectives. We do not discriminate based on race, gender, sexual orientation, age, disability, or any other protected status. As an equal opportunity employer, we encourage applications from all candidates who share our passion for aviation. If you have any questions or require any accommodations to support you in your application, please contact us at recruit@aerlingus.com.

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