Project Coordinator

2 months ago

Dublin, Dublin City, Ireland GrabJobs Full time

Job Title:

Project Coordinator Based:
Ballymount, Dublin 12 Reporting to: Finance Director and

Operations Director Purpose:

To support project and contract management within the Company, including a number of projects in partnership with the National Transport Authority (NTA).

Key Responsibilities and tasks

  • Manage and maintain project reporting, including weekly and monthly updates
  • Proactively monitor and maintain all project plans and ensure all documentation is maintained appropriately for each project
  • Ensuring project deadlines are achieved, responsible for coordinating and implementing processes and procedures
  • Managing project risk register
  • Liaise with internal teams including Senior Management Team
  • Liaise with external stakeholders, including the National Transport Authority
  • Chair and facilitate meetings where appropriate and distribute minutes to all relevant members
  • Support with ad hoc projects and duties, as required.
  • Ensures that Health and Safety requirements are monitored and managed proactively.
  • Responsibility in managing, participating, and complying with the Integrated Management System (IMS).
  • Preparing necessary presentation materials for meetings
  • Providing administrative support as needed.
  • Support with ad hoc projects and duties, as required Knowledge and

Skills Requirements:
Essential:

  • Ability to communicate and work with many stakeholders internally and externally.
  • Exceptional communication skills.
  • Demonstrable time management skills
  • Ability to quickly learn organisations, systems and processes
  • Ability to work to deadlines and work under pressure.
  • Proficient in Microsoft Office suite Desirable:
  • Previous experience working in a project environment
  • Experience in transport or logistics Competencies, desirable traits or attributes:
  • Excellent communication skills, with the ability to work both independently and as part of a team
  • Hands on with the ability to multitask
  • Flexible, with the ability to adapt in a changing project environment
  • Discretion and an understanding of confidentiality issues

General Safety Responsibilities:

To act in a manner as to ensure the health, safety, welfare, environment and fire safety of yourself and others in the organisation as well as any clients and visitors.

Ensure that you and any guests to any company premises understand emergency and evacuation arrangements. Ensure your working environment is maintained in a safe and tidy condition.

To act proactively in identifying and any unsafe practices or safety risks in the organisation and reporting these through the appropriate channels.

Ensure adherence to all relevant company and Go-Ahead group company policies and procedures.

Note:
This job description is a guide only.

Any omission from this job description does not in any way imply that it is not part of the required duties.

Employees are expected to comply with the instructions of any Company Official.

To apply for this position, please send a copy of your CV and Cover Letter to [emailprotected] by end of day Sunday 31st March 2024.

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