Project Coordinator

1 month ago

Dublin, Dublin City, Ireland Mace Full time

Project Coordinator - Water Sector


At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our Consult business we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

The project: Our client is Ireland's national regulated water utility firm and is responsible for providing water and wastewater services throughout Ireland. Reporting to a Project Manager and working across the project/programme team, the Project Coordinators focus will be on supporting project/programme delivery, primarily utilising UÉ's supply chain.
Through a multidisciplinary approach and close liaison with both internal functions and external service providers and stakeholders, the Assistant Project Manager will help to ensure that projects/programmes are delivered safely, to the necessary quality standards, on time and to budget. Sustainability and innovation targets will be a vital part of project and programme deliverables.

Our values shape the way we consult, and define the people we want to join us on our journey:

Safety first - Going home safe and well:
You will promote Mace's value of Safety First, and actively engage in relevant business and statutory Health, Safety, and Wellbeing standards and activities at all stages of the project.
You will be aware of local Health and Safety rules and regulations relevant to the project portfolio.
You will champion a diverse and inclusive working environment and understand the importance of the wellbeing of the people in your team.

Client focus – Deliver on our promise:
You will ensure quality systems are suitably managed in line with service excellence.
You will support delivery from project inception/brief, through design development and planning, contractor procurement and construction phase in accordance with the overall delivery program and agreed project milestones.
You will manage tasks and associated deliverables in support of Project Managers and senior leaders, alongside the wider project and client teams, to ensure the timely and accurate delivery of the project.

Integrity – Always do the right thing:
You will develop your knowledge of project budgets and highlight any risks, challenges and mitigations.
You will support the long-term development of your function or Business Unit (BU), creating a sustainable business future.
You will commit to making a positive impact for our people, our clients, and our planet, and take ownership for holding others to account who do not uphold the Mace values.

Create opportunity for our people to excel:
You will develop effective relationships with design and wider consultant teams in a collaborative manner to ensure effective completion of responsibilities.
You will actively network and seek understanding of best practice, utilising the full depth of knowledge of Mace Group, the Centres of Excellence, Mace Way Control Centre and Knowledge Hub.
You will manage parts of projects independently, with oversight from other Project Managers.

You'll be responsible for:

  • Managing day-to-day administrative activities billing, project set up.
  • Contributing to regular reviews of schedule and cost, supporting change, risk and issues management.
  • Assisting the project/programme team with the end-to-end delivery of the required outcomes and outputs, across the areas of design, procurement, construction delivery, budget, schedule and technical quality output.
  • Enhance the ROL (Road opening licences) Guidance and associated templates.
  • Develop and implement a UE/IDD process for Temporary Road Closures.
  • Develop a LA Roads Knowledge base, becoming experts in ROL conditions and negotiations.
  • Develop and implement a ROL Sustainability Strategy (reusable materials pilot trials).
  • Manage ROL queries and escalations effectively.
  • Provide ROL training (ROL systems) to PM's and Contractors.
  • Collate and shape data (excel, word etc.)
  • Engage the wider business or external stakeholder effectively

You'll need to have:

  • Demonstrable experience of Portfolio and/or Programme management and delivery of large programmes/projects
  • Relevant third-level qualification and or accreditation in Project Management or Construction
  • Experience in the water, utilities or similar industries is desirable
  • Demonstrated people management ability, proactive development, motivation and engagement of staff
  • Highly motivated individual, working to the highest professional standards and with proven ability to deliver results within a team
  • Strong analytical skills and ability to identify and analyse problems and potential improvements, and propose and implement solutions

You will also have:

  • Demonstrate adaptability and the ability to change focus and direction in line with business strategy and requirements
  • Proactively identifying new areas of improvement and using newly gained knowledge and skill on the job.
  • Experience in developing and forming relationships with other stakeholders within projects.
  • Knowledge of how carbon and sustainability considerations will shape the outlook of the projects you are working on.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.
We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role. (Dependent on geography with BUD approval)

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