Finance Administrator

3 weeks ago

Kildare Co Kildare, Ireland UniJobs Full time

Finance Administrator (Accounts Payable) Unijobs on behalf of our client, Maynooth University are seeking an applicant with outstanding administrative skills to work with the Maynooth University Accounts Payable team. The successful candidate will work as part of an accounts team reporting directly to the Accounts Payable Supervisor and/or the Financial Operations Manager. This is a challenging administrative position in a busy office and candidates must be able to demonstrate an ability to take initiative to direct their own work, meet deadlines and work as part of a team. The candidate will be key in preparing, coding, matching, checking of supplier and expenses payment run to bank upload stage. A key part of the role will be ensuring compliance with all tax and public sector requirements in regard to expenditure. The successful candidate will also be expected to liaise and respond efficiently to all queries raised by both academic and administrative departments. The candidate will also be expected to participate in ongoing IT developments. The work will involve the following principal duties: Purchase order processing to invoices and other manual processing Reporting to Accounts Payable Supervisor on Creditors Reconciliations Reporting to Accounts Payable Supervisors on Goods Received not invoiced Ad-hoc assisting with and checking weekly expense claim payment runs Ad-hoc Assisting timely processing of all non-staff expenses claims Ensuring all claims meet both public sector and university's policies requirements Ensuring timely resolution of queries on supplier accounts Other ad hoc duties as required by the Accounts Payable Supervisor or Financial Operations Manager Ideal candidate will have: Proven organisational and administrative ability including an ability to work on own initiative and to prioritise work in accordance with pending deadlines. Previous experience in a busy Accounts Payable environment and working as part of a team. Knowledge of statutory regulation, legislation, policies and procedures in relation to a public sector payment services function. Good computer skill with a good working knowledge of Microsoft Office products and various report writers. Experience of JD Edwards software would be an advantage. Ability to work efficiently as part of a team and be flexible in approach to new work practices/structures Ability to handle a varied workload Exercise discretion and confidentiality with information and documentation in line with the university's principles and values of integrity and ethical behaviour. Terms of engagement: Duration of contract - 6 months Full-time basis (35 hours per week, worked between 09.00am and 17.30pm Monday to Thursday, 09.00am and 17.00pm Friday). Salary - based on €30,713 per annum (payable on a pro-rata basis). Annual leave entitlement based on 23 days for a full-time post, pro-rated for a short-term contract position. Location: Maynooth University, North Campus. Unijobs is an equal opportunities emoployer Skills: Communication Attention to detail IT Skills Finance

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