HR Administrator

7 days ago

Limerick, Ireland UniJobs Full time

Unijobs on behalf of our public sector client, are currently recruiting for the position of Grade IV Human Resource Clerical Officer in Limerick. The working week will consist of 35 hours, Monday - Friday. The hourly rate of pay is €19.30. This role is fully on-site. *This position may be subject to Garda Vetting and Foreign Police Clearance, if applicable you will be required to obtain these prior to commencing in this role* Temporary - 3 Contract initially Principal Duties and Responsibilities: This post encompasses administrative responsibilities which include, but is not limited to the following: Administration Ensure the efficient day-to-day administration of area of responsibility. Ensure that deadlines are met and service levels maintained. Support the preparation and issuing of office documentation (correspondence, reports, etc.) to the highest possible standard by monitoring and reviewing the work of the team to ensure quality and accuracy. Ensure that archives and records are accurate and readily available. Maintain confidentiality of documentation, records, etc. Maximise the use of technology in ensuring work is completed to a high standard. Ensure line management is kept informed of issues. Ensure that stakeholders are kept informed and that their views are communicated to middle management. Organise and attend meetings as required. Take minutes at meetings and prepare for timely circulation following meeting. Customer Service Promote and maintain a customer focused environment including monitoring efficiency of service provided by the team and notifying Line Manager of any deficiencies. Ensure that service users are treated with dignity and respect. Act on feedback from service users / customers and report same to Line Manager. Human Resources / Supervision of Staff Support the preparation and issuing of office documentation (correspondence, reports, etc.) to the highest possible standard. Co-operate with other teams and disciplines. Ensure that archives and records are accurate and readily available. Maintain confidentiality of documentation, records, etc. Participate in projects / initiatives as assigned. Standards, Policies, Procedures and Legislation Maintain own knowledge of employer policies, procedures, guidelines and practices, to perform the role effectively and to ensure current work standards are met by own team. Maintain own knowledge of relevant regulations and legislation e.g. Financial Regulations, Health & Safety Legislation, Employment Legislation, FOI Acts, GDPR. Ensure consistent adherence to procedures within area of responsibility. Essential Criteria: Experience of working within a HR environment. An understanding of HR Policies and Procedures. Strong team working skills with the ability to collaborate and build effective working relationships with others. A good working knowledge of SAP HR and other reporting tools is desirable. Excellent knowledge MS Office skills to include, Word, Excel and PowerPoint. Excellent organisational, time management and administration skills; with process focused experience. Professional Knowledge Knowledge of relevant legislation. Knowledge and experience of using an email system effectively e.g. Outlook. An understanding of the key performance indicators (KPI's) in line with the service plan targets. Planning & Managing Resources Excellent planning and organisational skills including using computer technology effectively. The ability to manage deadlines and effectively handle multiple tasks. The ability to manage within allocated resources and a capacity to respond to changes in a plan. Devotes time and energy to the most important task at any given time. Evaluating Information, Problem Solving & Decision Making The ability to appropriately analyse and interpret information, develop solutions and contribute to decisions quickly and accurately as appropriate. The ability to recognise when it is appropriate to refer decisions to a higher level of management. A capacity to develop new proposals and recommend decisions on a proactive basis. Flexibility, problem solving and initiative skills including the ability to implement change. This is an immediate requirement and selected candidates will be required to engage in a shortlisting process where further details of the role will be provided. Training will be provided for the successful candidate. The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office. Unijobs is an equal opportunities employer. Skills: HR administrator admin recruitment finance clerical

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