Purchasing Assistant New

5 days ago


Dublin, Ireland CPL Full time

Purchasing Assistant- Dublin 12

This role requires somebody who has proven experience in process control within an ERP system – ideally SAGE / Service Manager.

The role is to work closely with:

· Purchase Coordinator EMEA Region

· The Service Project Managers & Engineer

· The internal procurement department

- Responsibilities
- Perform administrative tasks in a timely manner with attention to detail being critical.
- Partner closely with people you support as well as other departments to align requirements with individual and organizational priorities and communicate information.
- Track work and ensure efficient workflow.
- Task management of ad hoc requests (assistance with projects, resolving urgent issues, helping a peer)

· Respond to quotation requests and liaise with our Clients (In conjunction with the Project Managers).

- Development of Quotes within the business ERP system (SAGE).
- Submitting of Quotations to Client.
- Upon receipt of PO, change the requisition for PO within the ERP system.
- Management of goods in & out within the dedicated MCS (Mission Critical Services) division allocated areas.
- Final receipting & invoicing support to finance and stores.
- Place orders and ensure timely delivery of items to the appropriate end user(s).
- Perform a traceability and build a report for the site tooling using information from the supplier app platform and other systems.
- Communicate with Site Foremen on multiple datacenters construction sites to understand their supply needs and take necessary actions.
- Update costs within the ERP system (SAGE).
- Support Part number creation within the ERP system (SAGE) and keep records of cost, supplier and part number outside of SAGE.
- Update the BOM with the latest cost for the parts, and suppliers.

What we look for

- Proven experience in demand planning, inventory management, and process control within an ERP system
- Strong working knowledge of SAGE is essential
- Excellent written and verbal communication skills and strong stakeholder management
- Strong IT skills
- Highly organised with excellent attention to detail
- Action oriented self-starter who is driven to achieve results
- Flexible and adaptable team player
- Ability to work with multiple deadlines
- Proficient in Microsoft Office suite, specifically Word and Excel, required.



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