Dublin Office Manager

Job Description - Dublin Office Manager (2500005F)

Job Description

Dublin Office Manager - ( 2500005F )

Description

Take the next step in your career with us.

Allied World is an ideal place for talented professionals who are driven by a belief in the value of collaboration and the power of knowledge.

We believe that when our great people work together and support one another, our clients receive the best solutions. We embrace unique perspectives and empower each person to grow through professional development, career training and mentoring programs.

Our people are our most important asset, and we are very proud of the quality of our team members.

Job Summary

To manage the day-to-day running of Allied World’s Dublin office

Job Duties

- Ensure all facilities in the Dublin office are working properly and manage the rectification of same when defects/issues materialise.
- Responsibility for and oversight of the ordering of all supplies for the Dublin office (instructing Allied World’s Dublin Office Administrator on which products to order and quantities for the same).
- Track and capture office operational expenditure using departmental budget monitoring tool and report monthly to the European Facilities and Special Projects Manager (FSPM).
- Day-to-day management of the portfolio of third-party service providers (TPSPs), including:
- The day-to-day liaison with TPSPs’ account management;
- Ensuring TPSPs meet SLAs and management thereof when these are not adhered to;
- Risk-assess all contractor work proposals and requests;
- Escalating any concerning and/or material pricing changes;
- Monitoring termination/contract renewal dates of all TPSPs;
- Managing the RFP process for TPSPs at contract renewal stages (research, creating specification, interviewing/interrogation of proposals, recommendations to the FSPM and GMI COO).
- Working with Legal and Compliance and Procurement in relation to certain contracts under the guidance of the FSPM.
- Provide oversight to the Dublin Office Administrator in the production of meeting materials and presentation of management committee minutes
- Implement procedures to be compliant with H+S regulations and ensure safety details are provided to all personnel operating in the office.
- Attend building management briefings and disseminate building-related communications to the Dublin office.
- Provide facilities assistance to teams hosting events and meeting room/desk set-ups, reconfigurations, etc.
- Provide support on ad-hoc projects as directed by the FSPM/ GMI COO.

Qualifications

Job Requirements:

The employee will have:

- At least 3 years’ experience working in facilities and exposure to project-based working
- A client-focused work ethic
- A strong team mentality
- Flexibility in their approach to working methods such as being able to work collaboratively as well as, conversely, independently according to the circumstances
- Self-awareness to ask for support/escalate matters when necessary
- A fluent command of Microsoft Office
- A proclivity to use their initiative to come up with solutions

Working at Allied World

Our team of over 1,600 professionals has deep expertise in the industry. They enjoy their work, and many have served for several years. This is what you can expect when you join us:

- Instant membership in the Allied World team — a global network of colleagues who will support your career journey
- A manager who will help you build your career through a structured coaching program
- Access to a full suite of learning and development tools and resources

Global Presence

We are headquartered in Bermuda, with offices in Atlanta, Boston, Brisbane, Chicago, Costa Mesa, Dallas, Dublin, Farmington (CT), Hong Kong, Houston, Labuan, London, Los Angeles, Manchester, Miami, Nashville, New Jersey, New York, Philadelphia, San Francisco, Singapore, Sydney, Toronto and Zug.

Our Business

Allied World Assurance Company Holdings, Ltd, through its subsidiaries, is a global provider of insurance and reinsurance solutions. We operate under the brand Allied World and have supported clients, cedents and trading partners with thoughtful service and meaningful coverages since 2001. We are a subsidiary of Fairfax Financial Holdings Limited, and benefit from a worldwide network of affiliated entities that allow us to think and respond in non-traditional ways.

Allied World is an equal opportunity employer. Subject to applicable law, all qualified applicants will be considered for employment without regard to race, color, religion or belief, gender, age, disability, military service, marital or civil partnership status, family status, sexual orientation, ethnic or national origin, genetic information or any other characteristic protected by applicable law or regulation in the relevant jurisdiction where we operate.

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