Assistant Office Manager

3 weeks ago

Limerick, Ireland Morgan McKinley Full time

Job Summary:

We are looking for a highly organised and proactive Assistant Office Manager to ensure the smooth running of our office, with a strong focus on supporting finance functions. Around 70% of the role involves finance-related tasks, while the remaining 30% covers a broad range of administrative and office management duties. The ideal candidate will be comfortable working across departments, managing systems, and handling day-to-day operations with discretion and efficiency.

Key Responsibilities:

- Manage bookkeeping processes including accounts payable, receivable, and bank reconciliations.

- Assist with budgeting, financial reporting, and month-end procedures.

- Support payroll processing and maintain confidential financial and employee records.

- Liaise with accountants and support year-end audits and compliance checks.

- Maintain organised digital and physical filing systems (finance, HR, compliance).

- Manage office supplies, facilities, and relationships with service providers.

- Oversee general office administration and ensure a tidy, functional work environment.

- Support scheduling, travel arrangements, and diary management for leadership.

- Assist with onboarding, HR admin, and policy documentation.

- Ensure compliance with GDPR, health and safety, and company procedures.

- Contribute to process improvements and team support across departments.

Requirements:

- Previous experience in a finance/admin hybrid or Office Manager role.

- Proficient in accounting software

- Strong attention to detail and ability to manage sensitive information.

- Excellent organisational, communication, and multitasking skills.

- Familiarity with compliance and basic HR processes is a plus.

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