Company Secretarial Assistant

Overview
Job Title: Company Secretarial Assistant

Location: Dublin

Corporate Title: Assistant Vice President / Vice President

Company Overview
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities, and shareholders every day.

One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.

Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization.

Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference. Join us

Location Overview
Overlooking the spectacular Iveagh Gardens with access to all amenities in the beating heart of central Dublin is our Park Place office. Travel options include the LUAS, Dublin Bus networks as well as the Dublin Bikes station, positioned just outside our front doors. As part of our commitment to supporting staff travel to and from work in the most sustainable way possible, we also provide tax saver tickets as part of our award-winning benefits package which means getting to work has never been easier.

The Team
The EMEA corporate secretary team is a collegial, professional team comprised of experienced corporate secretaries and attorneys dedicated to providing world class service to management, directors, and the entities we support. We interact with our global Corporate Secretary team to pursue best practices in the industry and within Bank of America.

We are located in Paris, London and Dublin. The Bank of America Corporate Secretary team has approximately 19 team members in EMEA supporting global Corporate Secretary operations, regional legal entities, and entity eliminations. We frequently interact with our Legal colleagues in the U.S. and APAC, and with Bank of America senior management in region and globally.

There is currently a team of 4 corporate secretaries based in Dublin who are dedicated to the Irish entity, and they are part of the broader team based in London and Paris supporting all entities in EMEA.

Responsibilities
Our Dublin office currently has an opening for a dedicated Assistant Company Secretary to join our growing Legal team at Assistant Vice President level (or more senior for the right candidate). The role involves helping the corporate governance and company secretarial team of a regulated bank based in Ireland (with some support for other legal entities in Europe).

Our Legal department provides professional legal services to the company and its subsidiaries by addressing legal risks, providing creative solutions, and identifying opportunities for our business partners. As a key control partner, we understand the businesses we support and their ultimate client, shareholder, and employee goals.

Key Responsibilities

Assisting the corporate secretary team for a regulated Irish bank (and other regulated and unregulated European legal entities) in the publication of Board and Committee meeting materials and communications on Diligent Boards.

Supporting the corporate secretary team in delivering a fit for purpose meeting administration process for the Board and Committee meeting arrangements.

Attending Board and Committee meetings and draft meeting minutes or specific sections.

Creating and preparing a variety of documents including agendas, resolutions, materials, minutes, attendance registers.

Organizing and maintaining Board and Committee and other governance-related documentation databases in accordance with applicable record retention requirements.

Keeping legal entity corporate governance information up to date.

Contributing to improving team processes, procedures, and controls.

Oversee the following in liaison with the corporate secretary team:
Maintenance of the statutory registers and internal record keeping system

Local and overseas filings

Operation of signing authorities and delegated authorities

Execution of legal documents including POA’s, Certificates of Incumbency, Deeds etc. including notarisation / apostille / legalisation.

External company secretarial provider companies

Experience and Skills

Degree or equivalent experience

Experience working in a financial services environment in a company secretarial or administrative capacity is preferred

Experience with European and Irish corporate governance requirements for regulated financial services firms is preferred

Excellent written, presentation and communication skills; good attention to detail and accuracy

Systematic and organised approach to workload with attention to detail and a dedication to extraordinary service

Highly motivated self-starter with ability to multi-task and complete assignments within time constraints and deadlines

Ability to make connections across the organisation to achieve outcomes and results together

Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude. Able to thrive in a dynamic team environment

Benefits
Benefits of working at Bank of America – Ireland:

Private healthcare for you and your family plus an annual health screen to help you manage your physical wellness with the option to purchase a screen for your partner

Competitive pension plan, life assurance and group income protection cover if you become unable to work as a result of a disability or health reasons

20 days of back-up childcare and 20 days of back-up adult care per annum

The ability to change your core benefits as well as the option of selecting a variety of flexible benefits to suit your personal circumstances including access to a wellbeing account, travel insurance, critical illness etc.

Access to an Employee Assistance Program for confidential support and help for everyday matters

Access to free counselling through the Employee Assistance Program and virtual GP services through our private health care plan

Ability to donate to charities of your choice and the bank will match your contribution

Opportunity to access our Arts & Culture corporate membership program and receive discounted entry to some of Ireland’s most iconic cultural institutions and exhibitions.

Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering in your local community.

Code of Conduct & Equal Opportunity
Bank of America: Good conduct and sound judgment are crucial to our long-term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well.

We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of sex, gender identity or gender reassignment, marital or civil partner status, race, religion or belief, colour, nationality, ethnic or national origins, age, sexual orientation, pregnancy or maternity, socio-economic background, responsibility for dependants or physical or mental disability. The Bank selects candidates for interview based on their skills, qualifications, and experience.

We strive to ensure that our recruitment processes are accessible for all candidates and encourage any candidates to tell us about any adjustment requirements.

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