Company Secretarial Assistant

Company Secretarial Assistant at Bank of America
Job Description:
Job Title: Company Secretarial Assistant
Location: Dublin
Corporate Title: Assistant Vice President / Vice President
Company Overview: At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities, and shareholders every day. We are committed to being a diverse and inclusive workplace and invest in our teammates and their families by offering competitive benefits to support well-being.
Location Overview: Overlooking the Iveagh Gardens in central Dublin with easy access to public transport and a sustainable travel benefits program.
The Team: The EMEA corporate secretary team provides world-class service to management, directors, and entities we support. The team operates across Paris, London and Dublin with ~19 members in EMEA, interacting with Legal colleagues in the U.S. and APAC and Bank leadership globally. There is currently a team of 4 corporate secretaries based in Dublin dedicated to the Irish entity.
Responsibilities:
Assist the corporate secretary team for a regulated Irish bank (and other European entities) in publishing Board and Committee materials and communications on Diligent Boards.
Support a fit-for-purpose meeting administration process for Board and Committee meetings.
Attend Board and Committee meetings and draft minutes or specific sections.
Create and prepare documents including agendas, resolutions, materials, minutes, attendance registers.
Organize and maintain governance documentation databases in line with record retention requirements.
Keep legal entity governance information up to date.
Contribute to improving team processes, procedures, and controls.
Oversee: maintenance of statutory registers and internal records; local and overseas filings; signing authorities and delegated authorities; execution of legal documents (POAs, Certificates of Incumbency, Deeds, etc.) including notarisation/apostille/legalisation; liaise with external company secretarial providers.
Experience and Skills:
Degree or equivalent experience.
Experience in a financial services environment in a company secretarial or administrative capacity is preferred.
Experience with European and Irish corporate governance requirements for regulated financial services firms is preferred.
Excellent written and verbal communication, with strong attention to detail.
Systematic and organized, capable of multi-tasking and meeting deadlines.
Ability to connect across the organization to achieve outcomes.
Professionalism, dependability, integrity and a cooperative attitude; thriving in a dynamic team environment.
Benefits of working at Bank of America:
In Ireland: private healthcare for you and your family, annual health screen, competitive pension plan, life assurance, group income protection, childcare and adult care support, flexible benefits including wellbeing accounts, travel insurance, and more; access to Employee Assistance Program and virtual GP services; charitable donation matching; Arts & Culture corporate membership discounts; volunteering opportunities.
Bank of America Code of Conduct and Equal Opportunity: We hire based on skills, qualifications and experience. We are an equal opportunities employer and encourage candidates to declare any adjustment requirements. We value conduct risk awareness and an ownership mindset.
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Banking

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