Administrative Coordinator Quality

Position: Clerical Officer - Administrative Coordinator - Regulatory Body Dublin 2 (Onsite 2 days per week) 2 Year FTC with a view to permanency Flexitime, Pension, 22 days Annual leave Salary: €31, 118 About the Role We are seeking an organised and detail-oriented Administrative Coordinator to join our clients Quality & Compliance Operations team. This role provides essential administrative and coordination support to ensure the smooth running of assessment, reporting, and quality management activities. Working closely with team managers and subject matter experts, youll help manage complex documentation, coordinate reviews, and support national and international reporting processes. This position is ideal for someone who enjoys structured work, multitasking, and working within a highly regulated or process-driven environment. Key Responsibilities Operational & Administrative Support Provide day-to-day administrative and coordination support to the quality and assessment function. Manage documentation, track deadlines, and assist with the preparation and collation of reports. Coordinate internal and external meetings, prepare agendas, and maintain accurate records and follow-ups. Liaise with colleagues and external partners to ensure timely distribution of documents and feedback. Respond to incoming queries, ensuring efficient issue resolution and excellent customer service. Support diary management, correspondence, and general office administration. Contribute to the delivery of specific projects or initiatives as required. Quality & Process Management Support the development, implementation, and improvement of internal processes and quality standards. Assist in maintaining and updating standard operating procedures (SOPs). Participate in internal audits and follow up on corrective actions. Help ensure compliance with organisational policies and external regulatory guidelines. Performance & Team Support Work closely with managers to set and monitor performance goals. Report progress against targets and contribute to continuous improvement initiatives. Foster a collaborative, positive, and professional working environment. Participate in training and development programmes to enhance skills and performance. Communication & Stakeholder Engagement Act as a key point of contact for both internal and external stakeholders. Ensure consistent and professional communication across all interactions. Support cross-departmental collaboration and contribute to organisation-wide meetings and projects. Key Competencies Organisation & Prioritisation: Ability to manage multiple tasks, deadlines, and competing priorities effectively. Attention to Detail: High accuracy and quality in documentation and data handling. Communication Skills: Clear, professional, and confident communication with colleagues and external partners. Teamwork: Collaborative and supportive approach to working within a multidisciplinary environment. Problem Solving: Proactive in identifying issues and contributing to practical solutions. Adaptability: Comfortable working in a dynamic, evolving environment with changing priorities. Confidentiality & Integrity: Strong awareness of data protection and information governance principles. Experience & Qualifications Essential: At least one year of experience in an administrative, coordination, or operations support role. Strong planning, organisation, and multitasking skills. Excellent written and verbal communication abilities. High proficiency in Microsoft Office (Word, Excel, Outlook). Proven ability to work effectively both independently and as part of a team. Desirable: Experience in a quality, compliance, regulatory, or healthcare-related environment. Experience working with large volumes of technical documentation. Familiarity with structured reporting or quality assurance processes. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Clerical Officer Co-ordinator Administrator