Talent Resourcing Administrator

3 days ago

Kilkenny, Ireland UPMC Ireland Full time

Talent Resourcing Administrator - Kilkenny based

Location: MacDonagh Office Unit 12
Job type: Permanent

Overview of role:

UPMC Ireland is currently seeking to recruit an experienced Talent Resourcing Administrator who will provide administration support to the Recruitment team ensuring the smooth running of the department in an organised and efficient manner. As a valued member of the team, you will be accountable for a range of duties which will help to enhance the candidate experience through the recruitment process. This is a fantastic opportunity to join a company that you can grow, develop, and progress your career with Talent Acquisition. UPMC’s HR Shared service office is based in Kilkenny so there would be a requirement to work onsite.

Primary Duties and Responsibilities:

1. Maintenance of our Cornerstone- HR Direct ATS- Applicant Tracking System
2. Manage the job boards via jobs aggregator (Broadbean)
3. Scheduling a high volume of interviews with potential candidates
4. Coordinating & Liaising with Internal stakeholders to support interviews
5. Diary Management
6. Reply to all unsuccessful and ad hoc applications
7. Conduct reference checks for incoming employees
8. Working with HR admin team to align pre onboarding and onboarding programmes for all new starters including merchandise
9. Management of UPMC recruitment inbox queries
10. Ad hoc tasks/projects as and when required to seek efficiencies in our ways of working
11. Attendance at recruitment fairs throughout the year
12. Producing the relevant recruitment metrics in presentation format for the HR team

As an employee of UPMC you have a responsibility to:

1. Take reasonable care of your own Health and Safety and that of any other person who may be affected by your acts or omissions at work
2. Co-operate with UPMC in ensuring that statutory regulations, codes of practice, local policies and departmental health and safety rules are adhered to
3. Not intentionally or recklessly interfere with or misuse anything provided in the interests of health and safety

Information Governance

UPMC is committed to compliance with Information Governance standards to ensure that all information is handled legally, securely, efficiently, and effectively. You are required to comply with the UPMC information governance policies and standards. Confidentiality and Security - Your attention is drawn to the confidential nature of information collected within UPMC. Whilst you are employed by UPMC you will encounter confidential information and data relating to the work of UPMC, its patients or employees. You are bound by your conditions of service to respect the confidentiality of any information you may encounter which identifies patients, employees or other UPMC personnel, or business information of the organisation. You also have a duty to ensure that all confidential information is always held securely, both on and offsite.

Qualifications & Experience:

- Third level qualification would be an advantage - preferably in the relevant discipline with previous experience (min 2-3 years) in an administration position in a recruitment/HR environment
- Proficient in IT systems, in particular MS Word, Outlook & PowerPoint with the ability to present data in a visual and creative way
- Ability to work on own initiative and meet strict deadlines in an efficient and timely manner with a focus on continuous improvement
- Excellent organisational skills with a growth mindset
- Self-motivated and driven to achieve results
- Possess the highest degree of integrity and confidentiality in all aspects of the role
- Excellent interpersonal and communication skills together with the ability to work in a fast-paced environment
- Capable of working independently with limited supervision
- Strong communication skills and ability to interact in a confident and clear manner
- Ability to establish effective internal and external relationships
- CIPD membership would be an advantage

Equal Opportunity Statement and Benefits:

UPMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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