Title Accounts Payable Manager

2 weeks ago

Dublin, Dublin City, Ireland Exertis (UK) Ltd. Full time
Location: DCC Vital Head Office, Leopardstown, Dublin 18

Reporting To: Finance Director

Who we are:

Fannin Limited is part of DCC Vital. At Fannin, we provide the medical devices, pharmaceuticals, and diagnostic products that help healthcare professionals and patients across the Island of Ireland and the UK manage illness and restore health. What we deliver is more than simply the mechanics of treatment; with our extensive range, expert knowledge, and unrivalled customer care, we seek to be the best service provider of Medical Devices, Medicines, and Services to the healthcare sector.

With a heritage of caregiving dating back to 1829, we have a track record in medical supplies and pharmaceutical distribution to support our claims. We deliver confidence in our ability, and with the backing of DCC, one of Ireland's largest PLCs, we have the financial strength to sustain and develop our business, which is underpinned by our dedicated workforce.

The Opportunity

We are currently seeking an Accounts Payable Manager to join the Finance Department, managing the Accounts Payable team. This role requires strong analytical skills, attention to detail, and the ability to communicate effectively with team members at all levels.

- Manage a team of up to 8 direct reports.
- Conduct regular performance reviews, provide constructive feedback, and offer continuous development and training opportunities to the AP team.
- Ensure the AP team follows established procedures, processes, and internal controls for invoice processing and payment.
- Manage day-to-day activities of the team, including resolution of queries, timely approval of supplier payments, and month-end close activities.
- Lead implementation of the AP invoice management system, including (i) review of current processes within the department, (ii) system configuration design, (iii) integration to SAP, (iv) user training, and (v) Go Live.
- Continuous focus on implementation of process improvement initiatives.
- Monitor AP metrics (e.g., Days Payable Outstanding, payment accuracy) and provide insights to senior management on opportunities for improvement.
- Assist in preparing month-end and year-end closing activities, ensuring accurate AP balances and compliance with financial reporting standards.
- Ensure compliance with company policies, accounting standards, and applicable laws (e.g., sales tax, VAT) in all AP transactions.
- Develop and enforce internal controls to prevent fraud, errors, and overpayments, ensuring segregation of duties and approval workflows are followed.
- Support internal and external audits by providing documentation and assisting with audit queries.

Skills & Experience

- 5+ years of experience in a similar role.
- Hands-on experience with accounting software (SAP experience is a distinct advantage).
- Experience managing and motivating a team.
- A logical, methodical approach to problem-solving.
- Excellent numerical skills and strong Excel skills.
- Ability to work on own initiative.
- Strong organization and planning skills.
- Meticulous attention to detail and forward-thinking capabilities.
- High level of discretion with confidential information.
- Setting and facilitating the achievement of department objectives.

This job description is designed as a general outline of the main duties and responsibilities associated with the post but is not intended to be an exhaustive list of all responsibilities, and you may be required to carry out other reasonable duties as the Company may require from time to time.

Occasional requirements to work beyond normal working hours and to travel to other Fannin sites will be expected.

You may be required to attend internal & external training courses.

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