Urgent Search: Executive Assistant

2 weeks ago

Dublin, Dublin City, Ireland Lex Consultancy Full time

Executive Assistant / HR Administrator Role Overview This leading Architecture Firm is seeking a highly professional, proactive, and discreet Executive Assistant / HR Administrator to support their MD and oversee key HR administrative functions within our architectural practice. This dual role requires strong multitasking abilities, exceptional organisational and interpersonal skills, and a solid understanding of office and HR processes specific to a creative, project-driven environment. You will act as the MDs right hand while ensuring HR operations run smoothly and in compliance with industry best practices and relevant legislation. Key Responsibilities Executive Assistant Duties: Provide confidential administrative support to the Managing Director, including diary and calendar management Coordinate meetings, travel arrangements, and expense tracking with the admin team Prepare and circulate management meeting reports and minutes Create and edit presentations, reports, and spreadsheets to support firm initiatives Organise internal and external events, including client hospitality Manage printing, filing, and document preparation including architectural drawings HR Administration: Draft employment contracts and oversee onboarding for new hires Maintain employee records and HR documents such as performance reviews and leave tracking Manage maternity leave processes and payroll coordination Respond to employee HR queries and maintain confidentiality of records Update HR policies and monitor legislative changes in collaboration with the Managing Director This is a full-time, permanent, office-based role with flexibility options available. Excellent salary and benefits package tailored to attract and retain the best talent. How to Apply To apply, please contact Richard Minchin at the Lex Consultancy team for further details. Please note only candidates that match the minimum job requirements above will be contacted for this role. Skills: Previous HR Admin exp essential MS Office PA/EA Exp

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