Soft Services Operations Manager

2 days ago

Dublin, Ireland MITIE Facilities Management Full time

Soft Services Operations Manager Team Operations | Contract type Full Time Permanent About Mitie Mitie provides a wide range of facilities management (FM) services across Ireland, Europe, and the UK. These are delivered as integrated FM contracts, in bundles or as single services, depending on client requirements. Our service areas include technical services, energy and building services, cleaning, security, front of house and consultancy. We work with a wide range of private and public clients to create great work environments, which resulted in Mitie winning 4 awards in the 2023 Facilities Management Awards, including Total FM Service Provider for the third year in a row. We have also won 3 awards in the Workplace Excellent awards in 2023 Best in CSR, Manager/Leader of the Year, Excellence in Learning & Development over 1,000 employees. Mitie have been awarded the IBEC Keep Well Mark in 2021, 2022 and 2023 for our commitment to employee wellbeing and we have also been named in the Top 100 Employers for Wellbeing in Ireland for two years in a row. We are proud of our diverse workforce and like to recognise our people through various reward and recognition schemes, as well as through learning and development. Our premise is simple: the exceptional, every day. Key responsibilities: Develop and maintain effective client relationships ensuring that regular liaison is maintained and that standards, audits, KPIs, SLAs and management reports reflect the standard of service to their optimum and in line with customer expectation. Ensure contract retention is maximised. Produce costing sheets for contract annual reviews, operational amendments, new business (not within the sales criteria) and additional sites/services to existing contracts in accordance with the company pricing policy and sign off procedures. Delivering out-sourced cleaning facilities to our client Optimise opportunities for additional works (scope works, price and submit quotes as required) Business development on existing contracts such as self-delivery of more soft services, consumables etc. Support business development regarding surveys, pricing, meeting prospective clients. Take full accountability of the financial budget to ensure profitable returns to the business and best value to the client. To successfully manage and lead the regional team whilst ensuring the growth and profitable operation of the area. Manage conflict & resolve service provision. Responsible for signing off for payment of supplier invoices. To provide a safe working environment for our employees on client sites & to co-operate & co-ordinate with clients on site health & safety matters. Mobilise new contract wins, follow the MITIE Mobilization plan from TUPE through to steady state. Motivate MITIE management team, train, supervise and organise replacement cover where required. Monitor attendance, sick leave, holiday requests, and time sheets. Agree any training needs and free up staff accordingly. Undertake performance management of staff under your control, performance manage as necessary. Consult with HR on disciplinary issues for guidance and common understanding / approach. Review applications, interview and select new recruits as and when approved and required. Implement a positive health and safety culture. About you: Substantial practical experience in Facilities Management or related sector with proven success in an operational management position with customer satisfaction, line management and budget control responsibility. A positive leader, who engages and brings people with them. Acts as a coach / leader Vs a line manager. Is self-aware, open to change and feedback to improve relationships. Experience in delivering out-sourced facilities is desirable. Background in cleaning industry is desirable. Financial Management experience previous experience managing a P&L more than €10 million is essential. Strong People Management experience is a must. Financial and Account Management understanding Be able to lead the onsite teams, challenge and positively influence their input to the sites. Have excellent computer software skills. Diploma or Degree in Facilities Management, Business Management or Related theme Benefits include: 25 days annual leave. Company vehicle Employer Pension contribution. Single cover healthcare. Annual leave purchase scheme (buy up to 5 extra days of annual leave per year). Free virtual GP service. Access to our Employee Assistance Programme (EAP). Mi Recognition (Thanking employees for a job well done ranging from €25 - €250). Talent Referral Scheme (Earn €100 - €3000 for referring a friend to Mitie). Long service awards (Ranging from €50-€300). Mi Deals (Fantastic savings at high street stores). A non-contributory life assurance scheme. Bike2Work Scheme. Tax Saver Scheme. Learning & development (access to 200 courses on our L&D platform). Mitie promotes equality of opportunity in the workplace in compliance with employment legislation. Diversity, equity, and inclusion informs the basis of all employment policies and practices. Skills: Operations Manager Facilities Soft Services

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